Project Assistant
Project Assistant
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Ballingers Approach:
Our interdisciplinary teams collaborate on solutions that require a synthesis of disciplines. We believe integrating architecture planning interior design and engineering is key to achieving excellence in the design of transformative environments. We were one of the first firms to merge the disciplines into professional practice. At Ballinger architectural and interior designers work collaboratively and creatively with planners and engineers. Our range of skills perspectives and experiences directed toward a common goal produces groundbreaking outcomes.
Your Role:
Ballinger is seeking a Project Assistant to support our Principal Leaders Architects Engineers and Interior Designers of our firm. This role is responsible for the administrative work in relation to projects and specification documents. Organizational skills and precise attention to detail are required for producing documentation alongside the Project Architect and Lead Engineers on the team.
Responsibilities
Provide executivelevel support to the leadership team on an interim basis as needed to support the Operations Team of Project Assistants while handling confidential information with utmost discretion.
Manage multiple complex calendars for project teams and leadership team members
Additional operations duties as assigned to collaborate with the team and assure project success leadership support and client engagement
Coordinating and leading activities related to construction specification editing and finalizing as required across multiple building design disciplines to ensure adherence to Ballinger standards. This role is responsible for assisting the design team in the final coordination formatting and compilation of the specs into specification volumes.
Assist in the coordination of construction specifications formatting procedures and processes of outside consultants to ensure compliance with Ballingers specification preparation standards.
Proofreading identifying discrepancies and tracking document change history across multiple issue milestones including design development 50 construction documents and final construction documents
Collaborate with the firms Project Architects and Engineers to coordinate the submission efforts across multiple projects
Qualifications
Associate or Bachelors degree or equivalent professional experience preferred not required.
Minimum of 2 years of experience as an Administrative Assistant or in a similar administrative role
Proficiency in Microsoft Office programs: Excel Word PowerPoint
Experience in Bluebeam and Revit preferred
Ability to consistently exercise a high degree of professionalism initiative and independence
Excellent time management skills with the ability to prioritize and manage multiple tasks and conflicting priorities; following through on projects to successful completion often with deadline pressures
Excellent verbal and written communication skills and interpersonal abilities with strong attention to detail. Must be able to work closely with leadership from multiple teams
Proven ability to handle confidential information with utmost discretion and integrity
Proactive problemsolving skills and the ability to work independently with minimal supervision
Independently compose and proofread highquality correspondence reports presentations and other documents
Must be able to work occasional overtime.
It is the policy of Ballinger to ensure Equal Employment Opportunity without discrimination or harassment on the basis of race (including hairstyle/texture) religion color citizenship national origin sex pregnancy age marital status sexual orientation gender identity or expression disability genetic information veteran status or any other characteristic protected by law. Ballinger prohibits any such discrimination or harassment. We are committed to a diverse and inclusive workplace for all.
What We Offer:
We believe that people are our greatest asset and the precision expertise and collaboration that we bring to our projects sets us apart from the competition and enables us to make an impact on our world and community. We offer a Comprehensive Benefits Package including Medical Dental Prescription Wellness FSA/HSA Employee Assistance Program (EAP) Short and LongTerm Disability Programs Tuition Reimbursement Paid Parental Leave 401(K) plan with company contribution Commuter Benefits Paid Holidays and Personal Time Off (PTO) Community Volunteer Events and fresh fruit and yogurt provided every morning in the office.
Location:
This role is based in our Philadelphia PA headquarters with four 4 days per week onsite and a flexible hybrid work schedule.
Employment Type
Full-Time
