Commercialization Specialist
Commercialization Specialist
Posted on :
11-04-2025
Employer Active
1 Vacancy
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Monthly Salary
Not Disclosed
Salary Not Disclosed
Vacancy
1 Vacancy
Posted on :
11-04-2025
Job Description
Job Summary
The UT Dallas Office of Technology Commercialization OTC is seeking a qualified candidate to fill an operations role for the management of intellectual property including overseeing our IP database system providing general patent docketing support and providing general invention compliance support for the OTC .
Essential Duties And Responsibilities
Develop a thorough understanding of OTCs intellectual property database system sufficient to navigate and perform all operations as required by OTC . Develop a solid understanding of the patent process steps and rules OTC invention disclosure steps and invention reporting steps. Manage compliance with the Federal research funding agencies regarding timelines and details of reporting invention and patentrelated decisions. Specifically report inventions and patent decisions to Federal funding agencies via iEdison. Verify employment and assignment obligations of inventors needed. Check and obtain CROE forms and signatures as required. Create maintain and organize files contact information research sponsor information and records within the IP database system. Collect track and provide metric reports for the OTC . Benchmark OTC metrics relative to other universities as assigned. Review and extract relevant and complex IP information from incoming and outgoing correspondence daily (including from internal and external clients foreign and domestic attorneys and agents and inventors) for docket entry into the IP database system further processing signatures activity creation and other data management. Adapt to and manage specific docketing procedures established for each of our internal and external clients. Manage outside counsel to conform to OTC docketing procedures as Perform intake of new technology disclosures and the creation of associated IP database records. Identify all relevant docketing actions reported in or required by internal and external correspondence. Create activities in the IP docketing database based on reporting emails and letters of upcoming actions received from counsel internal and external clients and distribute to staff and clients for instruction. Assist OTC staff in managing invention and patent docket workflow and organize workflow through activities in the IP database system. Ensure the correct funding information is documented in the technology and patent records in the IP database and that OTC has accurate copies of funding agreements. Initiate manage complete and reconcile outgoing correspondence and attorney comments to identify create update and mark complete docket activity due dates to keep docket activities up to date current accurate and complete. Manage the curation of documents and email communications into the IP database system. Maintain and organize the IP docket communication mailbox. Review prioritize route and followup on IPrelated communications ensuring that all documents are timely reported to the internal and external clients. Notify third parties of receipt of technology disclosures (coowners sponsors etc. and assemble information as needed for OTC records. Generate appropriate responses to outside counsel requests for information which includes gathering patentrelated information such as information disclosure statements invention declaration signatures inventor assignments and UT System signatures as needed. Notify inventors regarding patentrelated deadlines and information needs. Coordinate activities of a student worker as available and needed to perform a subset of data specialistrelated tasks while maintaining efficiency and accuracy. Be crosstrained with the Industry Contracts Coordinator role and serve as a backup to the same. The Industry Contracts Coordinators responsibilities include entering contract data into database systems reviewing contract language assisting researchers in the creation of project budgets and statements of work tracking licensing and industrysponsored research contract compliance and a variety of other administrative tasks as assigned. Other duties as assigned.
The UT Dallas Office of Technology Commercialization OTC is seeking a qualified candidate to fill an operations role for the management of intellectual property including overseeing our IP database system providing general patent docketing support and providing general invention compliance support for the OTC .
Essential Duties And Responsibilities
Develop a thorough understanding of OTCs intellectual property database system sufficient to navigate and perform all operations as required by OTC . Develop a solid understanding of the patent process steps and rules OTC invention disclosure steps and invention reporting steps. Manage compliance with the Federal research funding agencies regarding timelines and details of reporting invention and patentrelated decisions. Specifically report inventions and patent decisions to Federal funding agencies via iEdison. Verify employment and assignment obligations of inventors needed. Check and obtain CROE forms and signatures as required. Create maintain and organize files contact information research sponsor information and records within the IP database system. Collect track and provide metric reports for the OTC . Benchmark OTC metrics relative to other universities as assigned. Review and extract relevant and complex IP information from incoming and outgoing correspondence daily (including from internal and external clients foreign and domestic attorneys and agents and inventors) for docket entry into the IP database system further processing signatures activity creation and other data management. Adapt to and manage specific docketing procedures established for each of our internal and external clients. Manage outside counsel to conform to OTC docketing procedures as Perform intake of new technology disclosures and the creation of associated IP database records. Identify all relevant docketing actions reported in or required by internal and external correspondence. Create activities in the IP docketing database based on reporting emails and letters of upcoming actions received from counsel internal and external clients and distribute to staff and clients for instruction. Assist OTC staff in managing invention and patent docket workflow and organize workflow through activities in the IP database system. Ensure the correct funding information is documented in the technology and patent records in the IP database and that OTC has accurate copies of funding agreements. Initiate manage complete and reconcile outgoing correspondence and attorney comments to identify create update and mark complete docket activity due dates to keep docket activities up to date current accurate and complete. Manage the curation of documents and email communications into the IP database system. Maintain and organize the IP docket communication mailbox. Review prioritize route and followup on IPrelated communications ensuring that all documents are timely reported to the internal and external clients. Notify third parties of receipt of technology disclosures (coowners sponsors etc. and assemble information as needed for OTC records. Generate appropriate responses to outside counsel requests for information which includes gathering patentrelated information such as information disclosure statements invention declaration signatures inventor assignments and UT System signatures as needed. Notify inventors regarding patentrelated deadlines and information needs. Coordinate activities of a student worker as available and needed to perform a subset of data specialistrelated tasks while maintaining efficiency and accuracy. Be crosstrained with the Industry Contracts Coordinator role and serve as a backup to the same. The Industry Contracts Coordinators responsibilities include entering contract data into database systems reviewing contract language assisting researchers in the creation of project budgets and statements of work tracking licensing and industrysponsored research contract compliance and a variety of other administrative tasks as assigned. Other duties as assigned.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
Key Skills
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