Program Manager Document Control

AECOM is seeking a Program Manager Document Control for one of our offices in Sacramento CA.

JOB SUMMARY:

This role will manage the endtoend document control lifecycle for a highvalue complex program. The Program Manager works closely with the client and internal teams to ensure all programwide documentation is accurate current approved securely stored and accessible. This role requires deep expertise in client management team management metadata management to enable robust traceability audit readiness and compliance with internal standards and external regulatory requirements.

JOB RESPONSIBILITIES:

• Maintain and enforce document control processes from document creation to final archiving.
• Coordinate with the client senior leadership technical teams contractors and other stakeholders to ensure timely document submission review approval distribution and revision control.
• Provide oversight of incoming and outgoing documentation ensuring all records are assigned correct metadata versioning and status.
• Ensure the team is setup to apply and validate metadata against program standards (e.g. Document Numbering Revision History Status Classification etc..
• Mange the metadata quality across the programs document repository to support accurate searching filtering and reporting.
• Ensure the program is setup for compliance with controlled metadata fields
• Manage a team that monitors program documentation within a Document Management System (DMS) such as Aconex SharePoint TeamBinder or similar.
• Ensure documents meet internal standards regulatory and contractual obligations (e.g. ISO 9001 project specs).
• Ensure best practices are applied for preparation and maintenance of document registers metadata reports and compliance logs.
• Support internal and external audits by providing accurate metadata logs version history and controlled copies.
• Liaise with project managers engineers QA teams and external contractors to align document workflows and metadata practices.
• Provide guidance and training to staff on document control processes and metadata standards.

Qualifications :

MINIMUM REQUIREMENTS:

• Bachelors degree plus 8 years of related experience or demonstrated equivalency of experience and/or education

PREFERRED QUALIFICATIONS:

• 12 years Document control experience on major infrastructure construction or engineering programs.
• Demonstrated expertise managing full document lifecycle and metadata control across a highvolume document environment.
• Strong working knowledge of DMS platforms (e.g. Aconex Asite SharePoint or similar).
• Familiarity with ISO standards and compliance frameworks.
• Exceptional attention to detail particularly in metadata entry and validation.
• Strong communication and coordination skills across technical and administrative teams.
• Ability to work under pressure and meet tight deadlines across multiple stakeholders.

Additional Information :

• Travel may be required for this role.
• Sponsorship is provided for this role.

About AECOM 

AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status AECOM benefits may include medical dental vision life AD&D disability benefits paid time off leaves of absences voluntary benefits perks flexible work options wellbeing resources employee assistance program business travel insurance service recognition awards retirement savings plan and employee stock purchase plan. 

AECOM is the global infrastructure leader committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities we solve our clients complex challenges in water environment energy transportation and buildings. Our teams partner with public and privatesector clients to create innovative sustainable and resilient solutions throughout the project lifecycle from advisory planning design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2024. Learn more at aecom. 

What makes AECOM a great place to work 

You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects both in your local community and on a global scale that are transforming our industry and shaping the future. With cuttingedge technology and a network of experts youll have the resources to make a real impact. Our awardwinning training and development programs are designed to expand your technical expertise and leadership skills helping you build the career youve always envisioned. Here youll find a welcoming workplace built on respect collaboration and communitywhere you have the freedom to grow in a world of opportunity. 

As an Equal Opportunity Employer we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines. 

Remote Work :

No

Employment Type :

Fulltime