Executive Assistant
Executive Assistant
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Job Description
Internal Job Title: Executive Assistant
Job Type: Permanent FullTime
Job Location: 18 Auriga Drive Ottawa ON
Work Model: Hybrid
Position Summary
As an Executive Assistant to our Chief Commercial Officer (COO) and Chief Strategy Officer (CSO) you will be responsible for ensuring their days go as smoothly as possible and for the right candidate supporting them in ways that extend beyond calendar management and coordination of travel. As such we are open to exploring the candidacy of both experienced Executive Assistants as well as more nontraditional applicants (e.g. recent university or MBA graduates) who are open to utilizing the role as a steppingstone into any number of functions within the organization.
- Organization and Planning
- Manage and coordinate the CCOs and CSOs calendars and meetings;
- Schedule and coordinate customer visits strategic offsites conferences etc. and ensure that all pertinent information (invitations agendas security requirements etc. is disseminated in advance to all participants;
- Coordinate all venue and travel related aspects associated with these events (e.g. flights transfers accommodations dining etc.; and
- Complete and submit associated expense reports in a timely manner.
- Documentation and Presentations
- Capture/document meeting notes and followup on action items with action item owners supporting them as needed (e.g. collect data schedule followups etc. and working with the CCO and/or CSO to help remove any roadblocks;
- Monitor track and provide status updates on various activities (e.g. strategic initiatives internal and customer projects etc.; and
- Develop edit and maintain presentations based on CCO and/or CSO provided frameworks and content.
- Relationship Management
- Develop and maintain relationships with internal stakeholders select customer point of contacts potential partners; and
- Support the development of agreements (liaising with Legal) and provide CCO and/or CSO with status and progress reports.
- Research and Investigation
- Liaise with various internal departments (Business Development Marketing etc. and support the collection and analysis of market and competitor information that is folded into strategic/sales pursuit initiatives; and
- Various other duties and responsibilities.
Qualifications :
Knowledge and Experience
- Bachelors degree in Business Administration Marketing Finance Law STEM or
- 3 years of experience as an Executive Assistant
Technology
- Proficiency in MS O365
Skills and Abilities
- Critical thinking skills
- Problemsolving
- Interpersonal skills
- Communication tact and diplomacy
- Organization and time management
- Selfdirected
- Proactive initiative
- Integrity
Mandatory Requirements
- Language: Fluency in English (reading writing speaking)
- Security Clearance: Ability to obtain and maintain Government of Canada Secret (Level II) clearance.
Additional Information :
Canadian Bank Note Company (CBN) is committed to fostering a diverse and inclusive workplace where all employees are treated with dignity and respect. We are proud to be an equal opportunity employer and do not discriminate on the basis of race color religion sex national origin age disability veteran status sexual orientation gender identity or any other legally protected status.
We provide equal employment opportunities to all individuals including women Indigenous Peoples persons with disabilities visible minorities and members of the 2SLGBTQ community. Our commitment to equity extends to all aspects of employment including recruitment hiring promotion compensation benefits training and development. As part of our commitment to providing an inclusive barrier free selection process we ask that if you are contacted regarding the competition for this position you advise the interview coordinator or any accommodation measures you may require.
At CBN we value the unique perspectives and experiences that each employee brings to our organization and we are committed to maintaining a workplace that reflects the diverse communities we serve. We believe that diversity and inclusion drive innovation and success and we strive to create an environment where every employee can thrive and contribute to our collective goals.
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
