Office Manager Office Services Coordinator
Office Manager Office Services Coordinator
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$ 23 - 25
1 Vacancy
Job Description
Position: Office Services Coordinator
FLSA Status: NonExempt
Dept/Div Child Family & Community Services
Location: Parent Information Network
Responsibilities:
- Assist Program Director Educational Consultant and PIN staff with the collection compilation and analysis of program data
- Greet and direct visitors and staff in a professional and courteous manner
- Serve as point person for reception area and telephone directory
- Prepare all correspondence memoranda and reports in a professional and confidential manner
- Record all program data and required documentation for billing and reporting utilizing excel spreadsheet
- Maintain filing system and program database keeping it organized and up to date
- Maintain all office machinery order program supplies and keep reception area neat and orderly
- Assist staff/families with identifying and accessing resources for client families
- Maintain resource center and market program resources to the community
- Assist Program Director with PIN budget to include all documentation needed for billing utilizing excel spreadsheet
- Prepare for monthly staff meetings and record/transcribe minutes
- Distribute consumer satisfaction surveys for DMH and BAMSI and followup as needed to assure high level of returns
- Oversee childcare workers scheduling.
- Act as lead editor for enewsletter
- Act as website editor
- Must be able to create program materials e.g.Flyers support group calendars etc.
- Provide courier services for the program
- Act as Financial Officer for the program.
- Assist with planning and organizing activities for PIN families working occasional nights and weekends as needed
- Perform any other work duties/projects as assigned by supervisor or designee
- Assist staff and families with agency/program policies and procedures
- Perform job duties in accordance with program/agency policies and procedures
- Execute duties to reflect reasonable safety standards. Universal precautions must be utilized and training obtained in areas that constitute risk.
Qualifications:
- Must be proficient in computer skills including Word Excel and Outlook
- Must have knowledge of Power Point Canva Publisher
- Must be proficient in operating fax and copier machine
- Must be able to work as a professional in a highly visible fast paced confidential environment
- Must have strong multitasking skills be organized and a quick learner
- Must be a team player as well as able to work independently
- Must be able to maintain a professional friendly and courteous manner
- Knowledge of human services strongly desired; having an understanding knowledge of families struggling with emotional disturbances in children
- Must have 35 years experience as an administrative assistant
40hrs: MonFri 9a5p
40
Required Experience:
IC
Employment Type
Full-Time
