Procurement Services Specialist
Procurement Services Specialist
Posted on :
11-04-2025
Employer Active
1 Vacancy
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Hourly Salary
$ 18 - 23
Vacancy
1 Vacancy
Posted on :
11-04-2025
Job Description
Primary Purpose
The primary role of the Procurement Services Specialist is to manage daytoday vendor management functions and maintain related systems in support of sustaining vendor database integrity and enforcing regulatory and policy compliance across all campuses.
Essential Functions
Responsible for the daily vendor management functions utilizing various Federal State 3rd Party software and the Universitys financial system to maintain integrity of vendor database while sustaining regulatory and policy compliance. Responsible for evaluating vendor data to ensure appropriate regulatory and tax reporting compliance within the financial system of record. Provides instruction and identifies recommendations for general procurement inquiries to staff faculty and students on an array of topics to include but not limited to policies & procedures Procard program bidding thresholds signature authority preferred vendors technical system training vendor coordination regulatory and general compliance and suggested payment methods in accord with purchase type. Performs duties related to procurement card administration to include but not limited to Procard maintenance processing new applicants and updating existing user profiles and assisting with monthly Universitywide Procard reconciliation. Serve as a liaison in support of vendor relationship management to Procurement operations staff employees and external vendors. Maintain high level of customer service by answering questions and processing requests by phone email and inperson. Maintains electronic files and documentations in accordance with established retention regulations. Research and respond to inquiries related to procurement process and routes inquiries accordingly. Communicates identified concerns or trends to Supervisor. Performs general administrative support. Participates in committees and/or projects as assigned. Performs other related duties as assigned. University of the Pacific recognizes that diversity equity and inclusion is foundational to the success of our valued students and employees. We prioritize policy and decisionmaking that demonstrates awareness of and responsiveness to the ways sociocultural forces related to race gender ability sexuality socioeconomic status etc. impede or propel students faculty and staff.
Minimum Qualifications
Two 2 years postsecondary education. One 1 year of business administration experience.
Preferred Qualifications
Familiarity with Federal and California state compliance regulations as it relates to IRS reporting and procedural guidelines preferred. Basic knowledge of accounting principles and practices database management and regulatory compliance. Basic knowledge of accounting principles and practices database management and regulatory compliance. Requires high level of detail to maintain data integrity and regulatory compliance. Excellent interpersonal and communication skills. Proven ability to work collaboratively or individually in deadline driven environment. Commitment to provide high level of customer service. Strong analytical and problem solving skills. Effectively and professionally communicate orally by phone email in writing and in person. Strong working knowledge of Microsoft Office Suite Adobe and internet based technologies. Contribute positive attitude and possess excellent time management skills. Proven ability to work with diverse populations and demonstrated commitment to promote and enhance diversity and inclusion. Familiarity with Microsoft Access and/or relational databases. Experience and sensitivity in working with people of diverse backgrounds and cultures. Demonstrated experience in advancing social justice equity and inclusion in a university setting. Ability to engage and integrate culturally responsive practices and knowledge in their work.
The primary role of the Procurement Services Specialist is to manage daytoday vendor management functions and maintain related systems in support of sustaining vendor database integrity and enforcing regulatory and policy compliance across all campuses.
Essential Functions
Responsible for the daily vendor management functions utilizing various Federal State 3rd Party software and the Universitys financial system to maintain integrity of vendor database while sustaining regulatory and policy compliance. Responsible for evaluating vendor data to ensure appropriate regulatory and tax reporting compliance within the financial system of record. Provides instruction and identifies recommendations for general procurement inquiries to staff faculty and students on an array of topics to include but not limited to policies & procedures Procard program bidding thresholds signature authority preferred vendors technical system training vendor coordination regulatory and general compliance and suggested payment methods in accord with purchase type. Performs duties related to procurement card administration to include but not limited to Procard maintenance processing new applicants and updating existing user profiles and assisting with monthly Universitywide Procard reconciliation. Serve as a liaison in support of vendor relationship management to Procurement operations staff employees and external vendors. Maintain high level of customer service by answering questions and processing requests by phone email and inperson. Maintains electronic files and documentations in accordance with established retention regulations. Research and respond to inquiries related to procurement process and routes inquiries accordingly. Communicates identified concerns or trends to Supervisor. Performs general administrative support. Participates in committees and/or projects as assigned. Performs other related duties as assigned. University of the Pacific recognizes that diversity equity and inclusion is foundational to the success of our valued students and employees. We prioritize policy and decisionmaking that demonstrates awareness of and responsiveness to the ways sociocultural forces related to race gender ability sexuality socioeconomic status etc. impede or propel students faculty and staff.
Minimum Qualifications
Two 2 years postsecondary education. One 1 year of business administration experience.
Preferred Qualifications
Familiarity with Federal and California state compliance regulations as it relates to IRS reporting and procedural guidelines preferred. Basic knowledge of accounting principles and practices database management and regulatory compliance. Basic knowledge of accounting principles and practices database management and regulatory compliance. Requires high level of detail to maintain data integrity and regulatory compliance. Excellent interpersonal and communication skills. Proven ability to work collaboratively or individually in deadline driven environment. Commitment to provide high level of customer service. Strong analytical and problem solving skills. Effectively and professionally communicate orally by phone email in writing and in person. Strong working knowledge of Microsoft Office Suite Adobe and internet based technologies. Contribute positive attitude and possess excellent time management skills. Proven ability to work with diverse populations and demonstrated commitment to promote and enhance diversity and inclusion. Familiarity with Microsoft Access and/or relational databases. Experience and sensitivity in working with people of diverse backgrounds and cultures. Demonstrated experience in advancing social justice equity and inclusion in a university setting. Ability to engage and integrate culturally responsive practices and knowledge in their work.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
Key Skills
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