3079 Admin III
3079 Admin III
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
- Responds to requests from senior officials and staff in the office for information from multiple sources.
- Coordinate and assemble data to respond to inquiries from senior management.Maintains Office of Science Management and Operations (OSMO) immediate office calendars actively understanding priorities and proactively resolves meeting conflicts.
- Receives meeting requests and schedules as appropriate.
- Attend program and project meetings; prepare and distribute documents and reference materials for meetings that includes recording key minutes discussion decisions and action items from meetings organized by OSMO as requested; and centrally stores documents.
- Serves as point of contact for information requests and data calls coming from external stakeholders.
- Assist the AOs (and program manager as appropriate) in the formulation and development of budget estimates and reports with emphasis on paying attention to details to assist with monitoring the use and rate of expenditures of program budgets.
- Coordinate the logistics of meetings schedule conference rooms ensure audiovisual support make and distribute copies etc.
- Record and report action items and centrally store documents.Keeps staff informed of pending issues deadlines and open action items involving OSMO internal and external stakeholders.
- Serve as the POC between Program and other external stakeholders as requested.Preparing travel authorizations for staff preparing travel vouchers travel orders requests for OSMO Staff.
- Maintains an organized central document storage (e.g.SharePointNIHBox etc.
- Draft guidance documents for program operations as needed Exhibits discretion in handling confidential information.
- Draft memos using content provided by OSMO leadership.
- Tracks office inventory and requests office items for purchase.
- Develops efficient and innovative ways to overcome challenges including incorporating new ideas and concepts presented by others when appropriate.
- Use various software applications such as word processing spreadsheets and databases. PowerPoint presentations and other written documents merge documents with track changes in Word and collate information including on excel spreadsheets.
- Create documents for staff and review documents for grammar punctuation and other errors.
- Prepare many varied documents and assure adherence to practices and procedures completeness of documentation and program format.
- Some of these include purchase requests meeting notes travel vouchers training requests etc.
- Assist in the collection compilation and distribution of relevant scientific literature. Perform other administrative support tasks as assigned.
Employment Type
Full Time
