Assistant to the Chair
Assistant to the Chair
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
This position provides primary administrative and research support to the Associate Dean and Chair of the Public Administration and International Affairs Department. This position is part of a bargaining unit and is represented by the union SEIU Local 200United.
Responsibilities
Prioritize and schedule meetings and events for the Chair and Associate Dean. Prepare and edit presentations reports and background documentation. Manage travel details and schedules for external visitors (external speakers job candidates etc.. Frequent interaction (verbal and written) with leadership within School faculty other campus units as well as external constituents (alumni graduation speakers etc.. Manage schedule for Eggers 209 Eggers 225B and departmental events calendar. Act as main point of contact for internal and external communications with the Associate Dean communicate with the constituencies and act as the main point of contact for faculty and external audiences. Update website by managing entries related to public events and personnel profiles as needed. Assist the Chair and Associate Dean in preparing the biweekly faculty and staff newsletter. Coordinate manage and support all aspects of departmental faculty appointments from recruitment hiring creating and distributing appointment letters campus transition promotion and tenure through phased retirement. Coordinate and organize the annual faculty teaching and research evaluation process and annual compensation increment process. Manage the collection of faculty syllabi and post to answers. Support faculty meetings and events (schedule; distribute agenda; take minutes; distribute documents). Maintain and ensure reporting award and other deadlines are met for departmental reviews award nominations strategic communications and similar. Coordinate departmental policies and procedures regarding program faculty staff and student issues as needed. Maintaining and updating the PAIA Faculty and Staff Resources answers page. Triage current student prospective student and alumni needs via email phone or inperson. Provide office reception including answering phones and email greeting visitors and meeting the needs of students faculty and alumni to the department. Maintain the front office and ensure that the shared space is clean and welcoming. Organize and order supplies. Provide support for financial transactions and entries as requested. Communicate staff duties. Other positionrelated duties as assigned.
Employment Type
Full Time
