Logistics Coordinator
Logistics Coordinator
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Job Description
Job Description
Job Title: Logistics Coordinator
Location: Bellville Cape Town
Job Type: Fulltime
Job Purpose:
The Logistics Coordinator will be responsible for ensuring every client receives every container they require on the designated vessel in a timely and efficient manner. The role involves planning executing bookings and managing the logistics process from start to finish.
Key Responsibilities:
- Client Coordination:
- Communicate with clients to plan and schedule bookings.
- Advise clients on vessel options for their chosen routes and services.
- Discuss forecasts provisional bookings and confirm booking reconciliations with clients for upcoming loads.
- Communicate any operational issues that could impact client bookings and provide timely updates.
- Booking & Management:
- Execute and follow up on bookings to ensure timely delivery.
- Process bookings and update systems (Navision) accurately including housebill and nonmanual bookings.
- Work with shipping lines to book containers and confirm booking details.
- Liaise with transporters and loading points regarding available time slots and schedules.
- Submit booking requests to relevant parties Intrra shipping lines etc. and ensure confirmation is received and filed correctly.
- Operational Support & Problem Solving:
- Handle sameday bookings and resolve any immediate operational challenges such as short shipments stack shuffling and loading issues.
- Ensure that all documents required by DAFF/PPECB/Bureau Veritas are in place for shipment inspections and permits.
- Follow up on the verification process for EU shipments and chase outstanding VGM details from clients and haulage.
- Invoicing & Reporting:
- Generate and send release requests to shipping lines and housebills.
- Capture additional costs and submit to the Logistics Manager for signoff.
- Handle the invoicing process and submit the final invoices to Finance after validation.
- General Administration & Communication:
- Maintain accurate records of all booking and operational data within the system (Navision).
- Handle daytoday client queries and escalate issues to the Logistics Manager as required.
- Continuously communicate any delays and issues to all affected parties to mitigate disruptions.
Requirements:
- Experience:
- Previous experience in logistics shipping or transportation coordination is essential.
- Familiarity with systems like Navision or similar ERP software is highly advantageous.
- Ability to handle sameday bookings and work in a fastpaced environment.
- Skills & Qualifications:
- Excellent communication skills (both verbal and written).
- Strong organizational and timemanagement abilities.
- Ability to solve operational problems quickly and efficiently.
- Knowledge of shipping regulations including DAFF/PPECB/Bureau Veritas requirements and import permits.
- Proficiency in Microsoft Office Suite (Excel Word Outlook).
- Additional Requirements:
- Ability to work independently and as part of a team.
- Strong attention to detail and accuracy.
- Ability to work under pressure and manage multiple tasks simultaneously.
Benefits:
- Competitive salary (dependent on experience).
- Opportunity for career growth and development.
- Collaborative and supportive working environment.
Required Experience:
IC
Employment Type
Full-Time
