Are you in search of a role that provides opportunity for growth and encourages career advancement Do you want to save lives and have a positive influence on the communityLook no further than CLAREMATRIX!

Whether you work within the clinical arena or the administrative world. We all work toward our shared mission and uphold the CLAREMATRIX values of:

COMPASSIONTEAMWORKINTEGRITYEMPOWERMENTADAPTABILITY EQUALITY.
If your values align with ours JOIN US!

Why CLAREMATRIX

CLAREMATRIX is seeking bright and compassionate leaders to help save lives through recovery! We are a nonprofit organization providing effective and compassionate treatment recovery and prevention services for alcoholism and substance abuse to individuals families and the community. We offer an engaging missiondriven work environment with excellent benefits and compensation. Work with dedicated colleagues in a dynamic setting utilizing innovative approaches to addiction recovery and mental health treatment.

We recognize our staff as the heart of our organization and seek to provide a generous and competitive benefit package to support our employees wellbeing. We offer the following:

• Employer Paid Medical Dental Vision Life/AD&D and LTD insurance
• Vacation and sick leave
• 11 Paid Holidays (including a birthday holiday)
• 403(b) Retirement Plan (may be eligible for employer matching up to 6 the 1^st of the quarter after 90 days of service)
• Flexible Spending Account (FSA)
• Mentorship and formal training to help you grow
• Performancebased culture and endless opportunities for growth

Job Title: Human Resources Operations Manager

Department:Human Resources

Reports to: Director of Human Resources

Location:Santa Monica CA

FLSA Status:Exempt

Shift: Day

About CLAREMATRIX:CLAREMATRIX CM is a nonprofit organization providing effective and compassionate treatment recovery and prevention services for alcoholism and substance use to individuals families and the community. Headquartered in Santa Monica CA CLAREMATRIX maintains multiple facilities in the Southern California region.

Since 1970 CLAREMATRIX has provided quality substance use and mental health treatment to men women and youth in southern California.The following is representative of the duties responsibilities and requirements of the job but is not intended to be an exhaustive list.

Summary

Under the supervision of the Human Resources Director with moderate latitude for independent judgment and decision the Human Resources Operations Manager HROM is responsible for the successful daytoday operations of the HR Department ensuring compliance with and the successful operation of HR functions including but not limited to Payroll HRIS Employee Health & Welfare Benefits Workforce Planning and Compensation and Headcount Budgets. Regularly assesses evaluates and recommends improvements to ensure alignment with company values and goals.

Supervision

This role supervises subordinate roles in HR.

Essential Duties and Responsibilities

To perform this job successfully an individual must be able to perform each essential function with or without accommodation. The requirements listed below are representative of the duties responsibilities knowledge skill and/or ability required.

Payroll HRIS Employee Records

1. Supervise the compliant timely and accurate processing of a semimonthly payroll for 100 employees in strict compliance with Federal State and local laws using the companys HRIS currently ADP Workforce Now. This includes utilizing subject matter expert knowledge relating to our Wage Order including wage calculations overtime final pay bonus pay and penalties. Responsible for ADP vendor relations including review of system utilization of features and costs. Processes annual W2s.
2. Follows internal payroll checks and balances by auditing final payroll register to ensure a compliant and accurate payroll before review with Director of HR for approval to process.
3. Acts as backup for payroll processing.
4. Provide guidance to managers to ensure the complete accurate and timely submission of timecards.
5. Ensures the accurate calculations of complex employee transactions including but not limited to employee terminations leaves of absence and garnishments.
6. Ensures the proper coding of earnings taxes and benefit deductions at election and changes.

1. Responsible for Unemployment Claims management.
2. Responsible for preparing and filing various required annual filings and reporting including ACA 5500 and EEO1.
3. Responsible for data integrity and confidentiality.
4. Conducts regular audits and prepares regular and adhoc reports using data to drive compliance data integrity and continuous improvement.
5. Responsible for the accurate maintenance of employee files including file content file handling and security ensuring confidentiality and compliance.
6. Ensures the compliant and timely completion of I9 forms and the maintenance of data thereto including tracking of the maturity of work authorizations and Livescan processing.

Employee Health & Welfare Benefits

1. Responsible for ensuring the compliant and timely management implementation and administration of all company sponsored employee health and welfare benefits including medical dental vision FSA Life/ADD LTD voluntary benefits 403(b) plan and sundry other benefits as may be offered. Also administers compliant paid time off benefits including but not limited to vacation sick leave holiday pay and bereavement leave. Ensures compliance with Federal State and Local laws.
2. Manages relationship with benefit brokers.
3. Communicates benefits with employees answers staff inquiries. Promotes employee selfservice.
4. Recommends competitive benefits offerings to attract and retain employees.
5. Plans manages and administers employee benefit enrollment at new hire and annual Open Enrollment promoting utilization through communication campaigns. Manages COBRA terminations changes and beneficiary declarations. Responsible for and assists employees with claims 403(b) rollovers QDROs QMCSOs distributions loans and hardships and compliance testing.
6. Prepare and process monthly employee benefit billing and submit to Finance for payment. Track invoices to ensure timely payments.
7. Uses surveys and utilization reports to assess and evaluate the effectiveness of benefit offerings. Uses data to make recommendations.
8. Ensures compliance with ERISA ACA COBRA HIPAA and all relevant Federal State and Local laws. Maintains accurate and timely records.
9. Manages transfer of data to external vendors for plan administration.

Compensation Org Chart and Headcount Budgets

1. Compensation:
   1. Develop manage and administer a compensation program to attract employees in a highly competitive market. Uses trade benchmarking guides and adhoc market data to create salary ranges for clinical nonclinical and G&A roles. Regularly updates and maintains salary guides for clinical staff.
   2. Provides guidance and recommendations to HR and hiring managers on new hire pay rates employee pay increases per performance evaluations meritbased pay increases and market corrections.
   3. Prepares reports and submits for approval requests for pay changes including job offer promotions transfers annual and merit pay increases.
   4. Prepares regular analysis reports to identify any pay equity and parity issues. Recommends cures and prepares changes for payroll processing.

1. Compliance:
   1. Responsible for FLSA compliance and testing. Recommends reports and implements cures to maintain compliance.

1. Workforce Planning and Headcount Budget:
   1. Works with Director of HR and other stakeholders to create a headcount budget utilizing industry benchmarking and trends including workforce planning headcount budget and position control reports.
   2. Prepare manage and administer workforce planning forecasting system to optimize workforce planning and cost controls.
   3. Partners with HR and Recruitment staff to create and implement job requisition and approval workflow system to promote and provide transparency of approved positions to stakeholders. Track vacant filled and budgeted positions. Provides guidance and recommendations to HR and hiring managers.

Staff Management

1. CM Mission and Values: The HROM is responsible for communicating and building fidelity through accountability with team members performance through the vision mission values and strategic plan of the organization.
2. Staff Accountability: Ensure effective time management among staff including ensuring staff meal period and rest break schedules in compliance with CM guidelines and labor laws.
3. Staff Duties and Responsibilities: Assign and manage staff providing clear guidance and direction to staff on their roles expectations and daily tasks.
4. Staff Evaluation: Supervise and manage staff through fostering a supportive and collaborative work environment that encourages accountability. Provide staff with timely feedback on job performance. Prepare timely staff performance evaluations. Address performance issues promptly and professionally including coaching and training to resolve performance issues. Offer guidance mentorship and feedback to support professional growth and skills development.

Teamwork and Communication

1. Communication: Work in collaboration with stakeholders and crossfunctional teams. Respond to staff in a professional and courteous manner.
2. Staff Meetings: Participate in staff meetings oneonone meetings with supervisors and other meetings as required.
3. Mission and Values: Maintain knowledge understanding and application of CLAREMATRIXs mission vision and philosophy. Builds staff accountability through performance to the companys mission and values.
4. Education and Training: Participate in ongoing training team meetings and certifications to maintain eligibility for the role.
5. Contributeto ahealthyworkenvironment by cultivating and maintaining appropriate boundaries and professional demeanor at all times.

Secondary Areas of Responsibility

Other duties as assigned.

Qualifications and Requirements

1. Bachelors degree in relevant field and a minimum of five years related experience with a minimum of three years of supervisory experience.
2. Must have at least 3 years of direct experience processing payroll under California compliance for an employee population of 100 employees.
3. Must have at least 3 years of direct experience creating and administering programs in Compensation Benefits Workforce Planning and Headcount Budgets.
4. Must be proactive willing and able to implement new processes.

1. Advanced organizational and problemsolving skills.
2. Ability to handle multiple projects/priorities simultaneously with an effective outcome.
3. A commitment to maintaining the highest level of discretion and confidentiality.
4. Must possess strong serviceorientation skills.
5. Experience building effective relationships credibility and trust with employees and management.
6. Excellent verbal written and interpersonal communication skills.
7. PC proficient including Microsoft Office (Word Excel PowerPoint Outlook) and online research.
8. Certification in payroll compensation or human resources represents a competitive advantage.
9. A minimum of one year sobriety is required if in recovery.

Knowledge Skills Competencies

1. Experience in a rehabilitation or recovery center or a behavioral health setting is appropriate but not required.
2. A commitment to and a passion for the mission vision and values of CLAREMATRIX.
3. Appropriate sensitivity genuine compassion and empathy for working well with diverse populations.
4. Selfstarter with the ability to independently drive projects forward prioritize tasks and meet deadlines.
5. The ability to think outside the box look for opportunities see the big picture problem solve and be flexible and adaptable.
6. Sound judgement and discernment.
7. Advanced verbal and written communication and interpersonal skills including social and presentation skills.
8. Effective collaboration and teamwork.
9. Effective communication and interpersonal skills.
10. Sound judgment and discernment.
11. Organized and detail oriented with effective time management verbal and written skills.
12. Selfmotivated and able to effectively and accurately follow directions and effectively carry out job duties and responsibilities.
13. Thrive in a fastpaced environment.

PhysicalDemands:

While performing the responsibilities of the job the employee is regularly required to talk and hear. The employee is regularly required to sit and use their hands and fingers to handle or feel. The employee is regularly required to stand walk and reach with arms and hands overhead or below the waist. The employee is occasionally required to stoop kneel crouch or crawl. The employee is regularly required to balance. The employee is occasionally required to lift carry push or pull up to 10 pounds. Vision abilities required by this job include close vision.

The candidate must be able to complete all physical requirements to perform the essential functions of the job with or without reasonable accommodation. These physical demands are representative of the physical requirements

necessary for an employee to successfully perform the essential functions of the job. In accordance with the Americans with Disabilities Act ADA and applicable state and local laws the company will consider reasonable accommodations that enable qualified applicants or employees to perform the essential functions of the job provided that such accommodations do not create an under hardship on the operation of the business.

MedicalHistory:

All employees who have or require contact with participants or in food preparation shall complete a health screening report or a health questionnaire. A health screening report will be provided upon hire. For all residential and detox employees a health screening report will be completed and approved by a medical practitioner for clearance. All outpatient employees will complete a selfreport screening questionnaire.

A TBtestwill beconductedunder alicensedmedicalsupervisionnotmorethan60calendardays prior to 7 calendar days after employment and renewed annually from the date of the last tuberculosis test.Staff with a known record of tuberculosis or a record of positive testing shall not be required to obtain a tuberculosis skin test. Unless there is documentation that the staff have completed at least 6 months of preventive therapy the staff shall be required to obtain within 45 calendar days of employment a chest xray result and a physicians statement that the incumbent does not have tuberculosis and has not been under regular care and monitoring for tuberculosis. A chest xray within the prior 6 months is acceptable. The physiciansstatementshallberenewed annually.

WorkEnvironment:

This job will be primarily located onsite at the CLARE MATRIX facilities in Santa Monica California and requires occasional travel to other CM locations. This job is primarily an office environment and requires the ability to operate standard office equipment and keyboards. The work environment is fastpaced and dynamic. The work requires the ability to work in a confined area. The work environment may involve exposure to participants experiencing challenging behaviors including occasional acts of aggression. While performing the responsibilities of the job the work environment characteristics are representative of the environment the job holder will encounter. The candidate must be able to complete all physical requirements to perform the essential functions of the job with or without reasonable accommodation. These physical demands are representative of the physical requirements necessary for an employee to successfully perform the essential functions of the job. In accordance with the Americans with Disabilities Act ADA and applicable state and local laws the company will consider reasonable accommodations that enable qualified applicants or employees to perform the essential functions of the job provided that such accommodations do not create an under hardship on the operation of the business.

Disclaimer:The employee must be able to perform the essential functions of the position satisfactorily and if requested reasonable accommodation will be provided to enable employees with disabilities to perform the essential functions of their job absent undue hardship for the Company. Furthermore job descriptions may change over time as requirements and employee skill levels change. The Company retains the right to change or assign other duties to this position.

Conclusion: This job description is intended to convey information essential to understanding the functions job responsibilities and expectations of the role. This job description is not intended to be an exhaustive list of qualifications skills efforts duties responsibilities or working conditions associated with the position.

Diversity Equity Inclusion & Equal Employment Opportunity at CLAREMATRIX: CLAREMATRIX is committed to equal employment opportunities regardless of any protected characteristic including race color genetic information creed national origin religion sex affectional or sexual orientation gender identity or expression lawful alien status ancestry age marital status or protected veteran status and any other protected status and will not discriminate against anyone on the basis of a disability. We support an inclusive workplace where associates excel based on personal merit qualifications experience ability and job performance. No qualified applicant will be denied employment sole on the basis of having or not having a prior history of alcoholism or other drug addiction.