Executive Assistant
Executive Assistant
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$ 75 - 80
1 Vacancy
Job Description
Company Name:The Redford Center
Job Type:Full Time
Compensation:$75k$80k annual DOE
Schedule: MondayFriday 9am to 5pm (occasional evenings and weekends)
Location: Hybrid (Minimum 2 days in our beautiful office in the Presidio San Francisco CA)
Join The Redford Center as our Executive Assistant and play a pivotal role in advancing our mission by supporting the Executive Director and development team. If youre a techsavvy highly organized proactive multitasker with a passion for systems relationship building and creating meaningful impact this is your chance to contribute to a nonprofit dedicated to harnessing the power of impact storytelling to advance environmental solutions.
About the Position
As the Executive Assistant you will support the Executive Directors daytoday activities ensuring they remain focused on the big picture while staying connected to donors board members filmmakers staff and other key stakeholders. This role also provides essential administrative support to the development team assisting with outreach events meetings and relationship management. As a proactive and collaborative team member youll track priorities manage multiple assignments and represent The Redford Centers mission vision and values with precision and efficiency.
Youll be a great fit if you are:
- Detailed: You excel at proofreading following through and checking off tasks with precision.
- Systems Expert: Skilled at creating improving and utilizing systems to organize present and track details for meetings travel events and itineraries.
- TechSavvy: Proficient with Office 365 for Mac (Word Outlook PowerPoint) Google Suite Zoom Asana Hubspot Airtable Canva LinkedIn Mailchimp and Adobe PDF Pro with the ability to learn new software quickly and assist with troubleshooting.
- Experienced: At least 3 years in an administrative or support role ideally in a nonprofit environment.
- Strong Communicator: Exceptional written and verbal English skills adept at correspondence research and presentation.
- Relationship Builder: Skilled at fostering relationships across teams and with external stakeholders through active listening and support.
- Confidential & Adaptable: Capable of maintaining confidentiality exercising sound judgment and navigating ambiguity with creative problemsolving.
- Proactive MultiTasker: Able to think ahead take initiative and manage multiple priorities and projects simultaneously in a fastpaced environment.
What Youll Do
Support our Executive Director:
- Manage the EDs calendar correspondence meetings travel itineraries and event planning ensuring seamless operations.
- Assist with VIP relationship building including drafting communications updating contact information and supporting outreach.
- Conduct research and create presentation materials talking points and communication tools to support the EDs initiatives.
- Ensure the EDs office technology functions efficiently.
Help Us Plan Great Meetings & Events:
- Organize staff meetings board meetings and team events coordinating logistics materials and followup.
- Support special projects learning sessions and teambuilding activities.
Assist the Development Departments Operations:
- Enter gifts track touchpoints and update contact information in the database to ensure the team has access to accurate and uptodate donor information
- Gather data and prepare research summaries prospect lists and meeting briefs to support relationship development and support fundraising activities
- Draft and send donor communications including thank you emails personalized invitations and acknowledgement letters
- Assist with special development projects including events mailings and appeals.
Support the Team:
- Support office operations in San Francisco handling mail supplies and premises management at least once a week.
- Maintain accurate contact databases track event attendance and generate reports as needed.
Support our Mission and Values:
- Help implement the strategic plan and advance organizational values centered on justice equity and environmental impact.
- Continuously deepen your knowledge of relevant contexts through events resources and professional development.
All candidates must
- Work legally in the United States and maintain proper work authorization throughout employment.
- Currently live in the California Bay Area.
- Previously held an executive assistant role OR similar such as personal assistant or administrative assistant.
Meet the physical requirements which include:
- Specific vision abilities required by this job include close vision and ability to adjust focus.
- Able to do extended periods of work at a computer.
- Able to assist with events which includes lifting up to 35 lbs.
- Work occasional evenings and weekends.
- Ability to successfully pass a background check for all candidates who receive a contingent offer.
Additional Details
Benefits: We offer a flexible schedule and an excellent benefits package including generous paid time off $100 monthly phone/internet stipend $500 per year towards professional development 100 coverage of employees health benefits 50 coverage for dependents dental and vision insurance and participation in a 403b retirement plan with an employer contribution of 3 after six months.
Equal Employment Opportunity Policy
We are an equal opportunity employer and welcome diversity in the workplace. Pursuant to the San Francisco Fair Chance Ordinance we will consider for employment qualified applicants with arrest and conviction records. We strive for justice equity diversity and inclusion and prioritize these values in our organization programming and employment practices. We are committed to building a team that represents a variety of backgrounds perspectives cultures skills and experiences knowing that the more inclusive we are the more successful we will be. We are an equal opportunity employer and Black Indigenous People of Color and LBGTQ candidates are strongly encouraged to apply.
About Us:
Cofounded in 2005 by activists and filmmakers Robert Redford and James Redford The Redford Center is a nonprofit organization that advances environmental solutions through the power of stories that move. We believe that environmental films are some of the most effective tools we have to shift culture build empathy support frontline communities and move people into action. As one of the only USbased nonprofits solely dedicated to environmental impact filmmaking The Redford Center develops and invests in projects that foster action and strengthen the reach of the grassroots efforts driving the environmental movement. www.redfordcenter
Required Experience:
Manager
Employment Type
Full-Time
