Administrative Assistant
Administrative Assistant
Posted on :
11-04-2025
Employer Active
1 Vacancy
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Job Description
Position Summary:
This role involves providing clerical and administrative support to the health and safety department. Responsibilities include assessing and prioritizing inquiries tracking and improving administrative workflow and staying updated on procedural changes to inform the administrative team.
Job Duties/ Responsibilities:
This role involves providing clerical and administrative support to the health and safety department. Responsibilities include assessing and prioritizing inquiries tracking and improving administrative workflow and staying updated on procedural changes to inform the administrative team.
Job Duties/ Responsibilities:
- Independently provide advancedlevel administrative support to the health and safety department including maintaining the departments electronic calendaring monitoring offsite notifications and overseeing document logs staff certifications and conference attendance.
- Schedule and attend meetings as needed support the department head and managers and follow up on outstanding items.
- Support recruitment activities by scheduling interviews and communications.
- Assist coordinators with scheduling meeting minutes maintenance requests funding recharge activities and general customer support.
- Provide administrative support to the training program including instructor and conference room support scheduling coursework crediting handout preparation file maintenance and customer inquiries.
- Manage administrative requests through the administrative help desk application.
- Handle mail and package reception light housekeeping office supplies and copier/printer consumables.
- Support staff onboarding and offboarding procedures.
- Use advanced computer skills (Word Excel PowerPoint Google Suite Smartsheet) for correspondence documents reports memos and editing of drafts including sensitive information. Perform filing and archiving.
- Provide backup for reception area travel andprocurement processing and training group website updates.
- Communicate effectively with internal and external contacts assessing inquiries and requests to ensure timely and appropriate action. Anticipate and resolve administrative issues.
- Interact with administrative staff in meetings and on teams for process improvement and knowledge exchange.
- Minimum six years of relevant administrative and clerical experience with the ability to work under minimal supervision.
- Proven experience in independently managing a wide range of administrative tasks in a dynamic environment.
- Excellent customer service skills especially in complex organizations including excellent verbal and written communication skills for effective interaction with a wide range of personnel.
- Ability to analyze and address customer operational and administrative needs to meet deadlines and milestones.
- Advanced computer skills in Microsoft Word Excel PowerPoint Google Suite Smartsheet Zoom and other necessary software; proficient in Internet research.
- Ability to quickly learn federal administrative support policies and systems (FMS Cognos).
- High attention to detail and accuracy in work products.
- Ability to remain calm exercise sound judgment and handle sensitive issues discreetly.
- Willingness to work occasional overtime.
- Capability to meet the physical requirements of the position including sitting and performing computerrelated tasks for up to 8 hours per day.
Required Experience:
Senior IC
Employment Type
Contract
Key Skills
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