Contracts Coordinator

COVID 19 OnCampus Requirements

Prior to May 1 2022 the University required all students faculty staff and visitors (including contractors) to declare their COVID19 vaccination status and provide proof that they were fully vaccinated or had an approved accommodation to engage in inperson University activities. These requirements were suspended effective May 1 2022 but the University may reinstate them at any point.

About Queens University

Queens University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research faculty administration engineering & construction athletics & recreation power generation corporate shared services and many more.

We are committed to employment equity and diversity in the workplace and welcome applications from individuals from equity seeking groups such as women racialized/visible minorities Indigenous/Aboriginal peoples persons with a disability persons who identify in the LGBTQ community and others who reflect the diversity of Canadian society.

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Job Summary

Reporting to the CCTG Group Administrator and working in collaboration with the Senior Management team at CCTG the Contracts Coordinator supports contractual processes for the CCTG. The incumbent will be responsible for project management of the contract review and process. Reviews will be led by the incumbent in partnership with Senior Management.

Job Description

KEY RESPONSIBILITIES:
Coordinate CCTG reviews of contracts required for the conduct of clinical trials with Senior Management team.
Responsible for project management of contract review and to ensure timelines and requirements are met.
Serve as the lead contact for legal and internal contract review. Analyze legal contracts to identify red flag issues and risk involved. Work with third party negotiation teams including lawyers to negotiate changes to agreements.
Coordinate internal meetings of relevant staff (Group Administrator Managers and Senior Investigator) to review contracts to ensure compliance with CCTG standard operating procedures.
Interact with the Office of Research Services and partners to ensure timely review and signature of contracts. Provide status reports to Senior Management quarterly and real time to the Senior Investigator/Trial Team responsible for the conduct of the trial.
Responsible for drafting policies related to contracts and obtaining input from many sources in this development process.
In support of the Group Administrator ensure training of key CCTG staff and ensure compliance as a result of new systems or requirements.
Undertake other duties and special projects as required in support of the Contracts unit at CCTG.

REQUIRED QUALIFICATIONS:
Bachelor of Commerce and/or Business Administration. Completion of contract law courses an asset.
Several years of relevant experience in research contract administration.
Experience with contract review and negotiation. Understanding of nondisclosure agreements.
Familiarity with clinical trials and the Queens research community an asset.
Consideration may be given to an equivalent combination of education and experience.

SPECIAL SKILLS:
Respects diversity and promotes inclusion in the workplace.
Strong project management and organization skills required to address multiple competing demands priorities and deadlines.
Demonstrates initiative and able to work well in a team oriented environment.
Strong communication skills to interact with individuals at CCTG and within Queens University (Financial Services Human Resources Office of Research Services etc..
Strong negotiation skills to negotiate revisions to contracts.
Ability to handle highly confidential information.
Strong computer skills including spreadsheet analysis and use of various databases at CCTG and Queens University (Oracle PeopleSoft TRAQ etc.. Ability to adapt to emerging technologies.
Strong analytical skills with outstanding attention to detail.
Ability to prioritize competing demands while working under time pressures and deadlines.

DECISION MAKING:
Under the supervision of the Group Administrator determine how contract issues should be resolved and ensure that all the issues are resolved in a manner that meets legal boundaries with major issues being directed to the Group Administrator.
Review Clinical Trials agreements including clauses for Indemnifications and Intellectual Property and make recommendations on wording.
In partnership with the Senior Management team determine priorities to ensure timely contract review and per Queens and CCTG requirements.
Interpret and implement policies or analyze procedures and recommend changes or amendments as required.
Independent decisions are an integral part of daily duties.

Employment Equity and Accessibility Statement

The University invites applications from all qualified individuals. Queens is committed to employment equity and diversity in the workplace and welcomes applications from women visible minorities Aboriginal Peoples persons with disabilities and persons of any sexual orientation or gender identity. In accordance with Canadian Immigration requirements priority will be given to Canadian citizens and permanent residents.

The University provides support in its recruitment processes to all applicants who require accommodation due to a protected ground under the Ontario Human Rights Code including those with disabilities. Candidates requiring accommodation during the recruitment process are asked to contact Human Resources at .