Administrative Assistant

Overview

Ansible Government Solutions LLC (Ansible) is currently recruiting Administrative Assistants to support the VHA Consolidated Mail Outpatient Pharmacy (CMOP) located at 2962 S Longhorn Dr Lancaster TX 75146. Shift schedule is typically MondayFriday 6:00am2:30pm or 3:00pm11:30pm. If you accept employment with Ansible you must also acknowledge that any assigned schedule is subject to change at the direction of either Ansible or its customers

Ansible Government Solutions LLC (Ansible) is a ServiceDisabled VeteranOwned Small Business (SDVOSB) providing Federal customers with solutions in many arenas. Our customers face wideranging challenges in the fields of national security health care and information technology. To address these challenges we employ intelligent and committed staff who take care of our customers success as if it is their own.

Responsibilities

• Prepare reports memos letters and other documents using word processing spreadsheet database or presentation software
• File and retrieve corporate documents records and reports
• Greet visitors and determine whether they should be given access to specific individuals
• Schedule and coordinate meetings appointments and travel arrangements for supervisors and managers
• Prepare agendas and make arrangements for committee board and other meetings
• Record transcribe and distribute minutes of meetings
• Conduct research compile data and prepare papers for consideration and presentation by executives committees and boards of directors
• Attend meetings to record minutes
• Manage and maintain executives schedules
• Make travel arrangements for staff members
• Conduct general office duties such as ordering supplies maintaining records management database systems and performing basic bookkeeping work
• Provide information to callers about organizations activities products and personnel
• Operate office equipment such as fax machines copiers and phone systems and use computers for spreadsheet word processing database management and other applications

Qualifications

• High School Diploma or General Equivalency Diploma (GED) required
• Minimum of 6 years of experience in administrative support roles
• Proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook)
• Strong organizational and time management skills
• Excellent written and verbal communication skills
• Ability to multitask and prioritize in a fastpaced environment
• Attention to detail and accuracy in work product
• Discretion and confidentiality in handling sensitive information
• Ability to work independently and as part of a team
• Familiarity with office management systems and procedures
• Typing proficiency minimum 45 words per minute
• U.S. citizenship required
• Ability to obtain and maintain a government security clearance
• Must be able to understand how to perform basic mathematical calculations
• Must read understand speak and write English fluently

All candidates must be able to:

• Sit stand walk lift squat bend twist and reach above shoulders during the work shift
• Lift up to 50 lbs from floor to waist
• Lift up to 20 lbs
• Carry up to 40 lbs a reasonable distance
• Push/pull with 30 lbs of force

All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin disability or status as a protected veteran.