Intermediate Administrative Assistant - Missile Defense DODP9

We are a worldclass team of professionals who deliver next generation technology and products in robotic and autonomous platforms ground soldier and maritime systems in 50 locations worldwide. Much of our work contributes to innovative research in the fields of sensor science signal processing data fusion artificial intelligence (AI) machine learning (ML) and augmented reality (AR).

QinetiQ USs dedicated experts in defense aerospace security and related fields all work together to explore new ways of protecting the American Warfighter Security Forces and Allies. Being a part of QinetiQ US means being central to the safety and security of the world around us. Partnering with our customers we help save lives; reduce risks to society; and maintain the global infrastructure on which we all depend.

Why Join QinetiQ US

If you have the courage to take on a wide variety of complex challenges then you will experience a unique working environment where innovative teams blend different perspectives disciplines and technologies to discover new ways of solving complex problems. In our diverse and inclusive environment you can be authentic feel valued be respected and realize your full potential. QinetiQ US will support you with workplace flexibility a commitment to the health and wellbeing of you and your family and provide opportunities to work with a purpose. We are committed to supporting your success in both your professional and personal lives.

Qinetiq US is seeking administrative professionals to support senior DoD acquisition professionals within the Missile Defense Agency. This position requires individuals who are motivated self starters with a record of exceptional performance and support preferably in a DoD environment. Key responsibilities include but are not limited to:

• Provide onsite administrative support for MDA organizations. Implement existing MDA administrative directives policies and procedures.
• Provide office and telephone coverage including accurate and timely
  messages and answering and directing all telephone calls
• Generate receive review reproduce publish and distribute external
  and internal written material and provide quality control of
  documentation. Review and/or coordinate on actions where
  responsibility is designated. Distribute material to include posting to
  and/or retrieving information from the classified and unclassified
  MDA Knowledge Online (MKO) Portals
• Provide and access control services to include assisting in the processing of Visit Authorization Requests (VARs)
• Prepare domestic and international travel arrangements IAW the Joint Federal Travel Regulations (JFTRs) and the Federal Travel Regulations (FTRs) using the Defense Travel System (DTS)
• coordinate internal and external correspondence. The
  contractor shall implement MDA administrative issuances policies and
  procedures in the areas of correspondence. The contractor shall develop and
  coordinate correspondence and related documents per MDA policies.
• Prepare and maintain schedules for organizational leadership. The contractor shall implement existing administrative directives policies and procedures in the areas of scheduling and calendar management
• Schedule prepare and support organizational meetings.
• Provide onsite support for correspondence management and
  staff action activities to include daily access to ETasker/TMT to input process
  review coordinate and provide status updates on staff action packages.

• BA/BS and 1 years experience in administrative/business field OR AA and 3 years experience in
  administrative/business field OR HS Diploma or equivalent and 5 years administrative/business field
• 1 years experience executing and leading tasks associated with midexecutive level (O6 Military GS15/NHIV civilian or below) and/or general administrative support in all facets of administration.
• Secret Clearance #qinetiqclearedjob

• Highly proficient preparing reviewing and coordinating executive level correspondence.
• Highly proficient in Controlled Unclassified Information (CUI) For Official Use Only (FOUO) and Classified
  information handling programs and procedures.
• Highly proficient in government records and database management process and procedures.
• Highly proficient working with government travel processes and systems.
• Highly proficient developing and maintaining administrative schedules including electronic schedules and
  calendars.
• Highly proficient in government correspondence handling procedures.
• Proficient working with government task management systems.
• Proficient researching reviewing and preparing meeting support materials (e.g. briefings papers readahead).
• Proficient working with government timemanagement procedures and systems.
• Highly proficient in Microsoft Office products including Outlook Excel Word and PowerPoint.
• Excellent communication skills to include phone office etiquette and written skills.

Accessibility/Accommodation:

If because of a medical condition or disability you need a reasonable accommodation for any part of the employment process please send an email to or callOpt. 4 and let us know the nature of your request and contact information.

QinetiQ US is an Equal Opportunity/Affirmative Action employer. All Qualified Applicants will receive equal consideration for employment without regard to race age color religion creed sex sexual orientation gender identity national origin disability or protected Veteran status.