Assigned Secretary

Mayer Brown is an international law firm positioned to represent the worlds major corporations funds and financial institutions in their most important and complex transactions and disputes. We are recognized by our clients as strategic partners with deep commercial instincts and a commitment to creatively anticipating their needs and delivering excellence in everything we do.

We are a collegial collaborative and diverse firm where highly motivated individuals with an unwavering commitment to excellence receive the opportunity support and development they need to grow thrive and realize their greatest potential all while supporting the Firms client service principles of excellence strategic partnership commercial instinct integrated strengths innovation and collaboration across our international firm.

If you enjoy working with team members whose defining characteristics are exceptional client service initiative professionalism responsiveness and adaptability you may be the person we are seeking to join our Secretarial department in our San Francisco office as an Assigned Secretary.

Under the general direction of assigned attorneys and/or supervisor the Assigned Secretary performs complex and specialized secretarial support and legal document processing. Provides support to assigned attorneys regarding computer software and hardware functions and applications. Responsible for knowledge of Firm legal secretarial functions and for providing overflow coverage for other secretarial assignments as requested.

Essential Functions:

Secretarial Responsibilities

Responsible for working knowledge of legal secretary functions including but not necessarily limited to:

• Telephone and voice mail procedures
• Managing travel and calendaring
• Operation of photocopy equipment
• Email and electronic file management
• MAFS/Messenger/UPS/FedEx and other courier service(s) forms and procedures
• Accounting and Billing procedures as applicable
• Conflict Checks/New Client Matter Memos and Intake
• Filing and other Records Center procedures
• Other tasks as assigned by attorneys and/or Supervisor

• Document Production
  • Performs input and/or revision of documents in accordance with authors instructions utilizing Firm equipment and software and in compliance with Firm standards and procedures
  • Draft edit format legal documents for distribution when needed
  • Proofreads work products
  • Photocopies assembles and distributes prepared material as requested
  • Redlines emails or otherwise processes documents in accordance with authors request
  • Collaborate with firm departments regarding local and federal legal filings as needed
  • Enters attorney time into Firm timekeeping system

• Equipment and Software Responsibilities
  Responsible for working knowledge of Firm and/or Department sponsored equipment and software including but not necessarily limited to:

• • Desk and/or laptop personal computers
  • Text scanners and scanner software as applicable
  • EFax software and procedures
  • Timekeeping billing expense and conflict management software
  • Client database software
  • Microsoft 365 related software
  • Document management software
  • Video Conferencing software
  • Delta View procedures

• Additional Duties
  • Leverage and collaborate with various firm departments as needed
  • Performs personal timekeeping and prepares timecard for timely submission
  • Answers telephone and monitor email and/or voice for attorney assignment upon request
  • Advises Supervisor of equipment software and maintenance problems or training issues
  • Provides overtime and/or team coverage on occasion as needed
  • Performs other duties as assigned or required to meet Firm goals and objectives
  • Promotes professionalism at all times

Education/Training/Certifications:

• High School diploma required; college degree preferred

Professional Experience:

• 26 years experience as a legal secretary required
• Law firm experience preferred.
• Knowledge of local and federal court rules and civil procedures a plus

Technical Skills:

• Must be computer proficient with knowledge of Microsoft Office 365
• Technologically savvy

Performance Traits:

• Excellent grammar punctuation and spelling skills required
• Possesses excellent communication and organization skills with ability to multitask
• Works in a team environment and effectively supports assigned attorneys with minimal supervision
• Strong written and verbal communication skills able to communicate effectively and in a professional manner with all levels of the Firm and outside vendors
• Ability to work in a diverse team environment and effectively support the demanding needs of the Firm
• Ability to work under pressure meet deadlines with shifting priorities
• Must be a selfstarter with a high level of initiative
• Strong customer service skills able to anticipate needs
• Strong attention to detail organizational skills and the ability to handle multiple projects
• Maintains confidentiality and exercises discretion
• Exercises solid strategic thinking and problemsolving skills

The typical pay scale for this position is between $77500 and $123400 although the actual wage or salary could be lower or higher if the candidates education experience skills and internal pay alignment are different from those specified.

The above is a general description of the essential duties associated with this position and does not represent an exhaustive or comprehensive list of all duties.

The Firm may modify and amend this job description at any time at its sole discretion. Nothing herein creates a contract of employment or otherwise modifies the atwill nature of employment.

We offer competitive compensation and comprehensive benefits including medical/dental/vision/life/and AD&D insurance 401(k) savings plan backup childcare and eldercare generous paid time off (PTO) as well as opportunities for professional development and growth.

Thank you for your interest in Mayer Brown. We are committed to providing equal opportunity and reasonable accommodations to applicants and employees with disabilities and disabled veterans. To request a reasonable accommodation related to the application process and/or job interview please email. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin disability or status as a protected veteran.

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