Part-Time OPS or UF Student Fiscal Assistant UFIFAS Extension Business Services
Part-Time OPS or UF Student Fiscal Assistant UFIFAS Extension Business Services
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Job Description
OPS Special Project Clerical
Purchasing/Fiscal Responsibilities:
- Prepare and upload invoice(s) into UF system. Process carts & sort unassigned queue in MyUFMarketplace. Monitor duplicate payments as well as check payments for completion.
- Assist the Accounting Manager with the transaction log spreadsheet. Record review and update purchases daily.
- Inventory and purchase office supplies for UF/IFAS Extension Business Services. May coordinate this effort with other colleagues.
- Triage emails between IFAS Extension Business Services and other departments throughout the state.
- Process Agreements and Contracts using Intake Forms in MyUF Marketplace with oversight from Accounting Manager. Additional followup required.
- Enter Transaction details for reconciliations. Assist with reconciliations.
Administrative Duties:
- Assist with updating Space Inventory and Allocations.
- Triage new assets. Mail UF decals to departments throughout the state.
- Monitor maintain and file State Vehicle records electronically including Vehicle Use Records annual inspections and Drivers Licenses.
- Deliver Deposits to Treasury Management.
Additional duties/projects as assigned:
- Process Journal Entries with information provided by Accounting Manager.
- Work in coordination with other office staff to make sure office is always covered. Consisting of answering the phones relaying messages greeting visitors and/or providing directions.
- Special projects as assigned.
$15$18/hourly commensurate with experience
The department is seeking an energetic professional and dedicated individual. The ideal candidate will be dedicated to assisting UF/IFAS Extension Business Services Fiscal/Financial Team with daily tasks and projects. Good interpersonal and communication skills. Ability to work in team setting and manage multiple tasks by prioritizing. Basic knowledge of spreadsheets word processing/presentation/email systems. Examples: Microsoft TEAMS Word Excel Power Point Adobe Outlook.
Knowledge of my.ufl and Fiscal procedures.
Ability to work with account reconciliation processes.
Interact with faculty administrators staff and students in a professional manner.
Proficient in data management systems spreadsheets word processing/presentation/email systems. Examples: UF systems Microsoft TEAMS Word Excel Power Point Adobe Outlook.
Comfortable working with office practices and procedures principles and techniques of effective verbal and written communications and basic arithmetic.
Able to meet deadlines and work independently by organizing and coordinating work assignments in a cohesive plan.
Applicants must apply via Careers at UF. To be considered for this position please include a Cover Lettermost recent resume and aminimum of two professionalreferences.
Office is open 8AM5PM Monday Friday working parttime for20 hours per week.
If a currently enrolled UF Student is selected for this position they must follow the UF Student Employment rules.
Application must be submitted by 11:55 p.m. (ET) of the posting end date.
Employment Type
Part-Time
