Office Assistant Specialist - Billing
Office Assistant Specialist - Billing
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Salary Not Disclosed
1 Vacancy
Job Description
Introduction
TYPICAL DUTIES
- Provides specialized and complex information including specific programrelated information to managers patients clients outside agencies and others; researches difficult and complex issues; completes complex forms for the purpose of documenting specialized programrelated information; searches for receives and explains complex rules regulations policies procedures and technical office operations; interprets and applies external laws regulations ordinances and policies as they relate to clerical/technical/financial functions; may issue complex documents; provides customer service in a calm helpful and effective manner.
- Gathers processes and maintains specialized and complex information related to departmental operations; asks indepth questions of patients clients and others; identifies customer needs and seeks to match those needs with program services; codes files and retrieves documents and records using various alphabetical numerical coded and computerized filing systems.
- Researches compiles maintains and processes statistical financial and/or other numerical data to support specialized office functions; coordinates and/or performs routine work related to personnel payroll budgetary purchasing inventory and/or other administrative functions; performs complex accounts payable/receivable and billing procedures applying advanced knowledge of technical program requirements; maintains ledgers and accounts; enters data into worksheets; matches invoices with orders reviewing and verifying for completeness accuracy and appropriateness as assigned; computes collects and receipts monies and fees including large sums; adjusts accounts within limits of authority; may develop and maintain spreadsheets and databases either by hand or computer; maintains data and develops reports for budget purposes.
- Performs clerical/technical/financial case management applying advanced knowledge of administrative legal financial and/or programrelated requirements; researches reviews and resolves complex case issues; determines maintains and tracks case information and status; identifies needed documents and/or actions; contacts and meets with clients victims parolees patients and others to obtain forms/documents arrange payments/services and help them meet obligations; may advocate on behalf of clients within limits of authority; coordinates case activities with managers professional staff and/or other work units as appropriate.
- Prepares a variety of difficult reports and documents requiring advanced knowledge of specialized subject matter including but not limited to court orders petitions subpoenas insurance claims treatment authorization forms; reviews complex legal custody health care and other records to identify needed information; applies complex codes and requirements for reimbursement and other purposes.
- May perform secretarial duties for various staff including supervisors and/or professional staff; may supervise a very small number of clerical workers as an incidental duty; may train or review the work of others; may serve as a lead worker over a large group of office clerical/technical staff.
KNOWLEDGE
ABILITY
PHYSICAL/MENTAL REQUIREMENTS
Equal Opportunity Employer
San Joaquin County is an Equal Employment Opportunity (EEO) Employer and is committed to providing equal employment to all without regard to age ancestry color creed marital status medical condition national origin physical or mental disability political affiliation or belief pregnancy race religion sex or sexual orientation. For more information go to Equal Employment Opportunity Division (sjgov).
Accommodations for those covered by the Americans with Disabilities Act (ADA):
San Joaquin County complies with the Americans with Disabilities Act and upon request will consider reasonable accommodations to enable individuals with disabilities to perform essential job functions.
BENEFITS
Employees hired into this classification are members of a bargaining unit which is represented bySEIU Local 1021.
Health Insurance: San Joaquin County provides employees with a choice of three health plans: a Kaiser Plan a Select Plan and a Premier Plan. Employees pay a portion of the cost of the premium. Dependent coverage is also available.
Dental Insurance:The County provides employees with a choice of two dental plans: Delta Dental and United Health CareSelect Managed Care Direct Compensation Plan. There is no cost for employee only coverage in either plan; dependent coverage is available at the employees expense.
Vision Insurance: The County provides vision coverage through Vision Service Plan (VSP). There is no cost for employee only coverage; dependent coverage is available at the employees expense.
For more detailed information on the Countys benefits program visit our website at www.sjgov under Human Resources/Employee Benefits.
Life Insurance: The County provides eligible employees with life insurance coverage as follows:
1 but less than 3 years of continuous service: $1000
3 but less than 5 years of continuous service: $3000
5 but less than 10 years of continuous service: $5000
10 years of continuous service or more: $10000
Employee may purchase additional term life insurance at the group rate.
125 Flexible Benefits Plan:This is a voluntary program that allows employees to use pretax dollars to pay for healthrelated expenses that are not paid by a medical dental or vision plan (Health Flexible Spending Account $2550 annual limit with a $500 carry over); and dependent care costs (Dependent Care Assistance Plan $5000 annual limit).
Retirement Plan: Employees of the County are covered by the County Retirement Law of 1937. Please visit the San Joaquin County Employees Retirement Association (SJCERA) at www.sjcera for more information. NOTE: If you are receiving a retirement allowance from another California county covered by the County Employees Retirement Act of 1937 or from any governmental agency covered by the California Public Employees Retirement System (PERS) you are advised to contact the Retirement Officer of the Retirement Plan from which you retired to determine what effect employment in San Joaquin County would have on your retirement allowance.
Deferred Compensation:The County maintains a deferred compensation plan under Section 457 of the IRS code. You may annually contribute $22500 or 100 of your includible compensation whichever is less. Individuals age 50 or older may contribute to their plan up to $30000.The Roth IRA (after tax) is also now available.
Vacation: Maximum earned vacation is 10 days each year up to 3 years; 15 days after 3 years; 20 days after 10 years; and 23 days after 20 years.
Holidays:Effective July 1 2017 all civil service status employees earn 14 paid holidays each year. Please see the appopriate MOU for details regarding holidays accrualsuse and cashability of accrued time.
Sick Leave: 12 working days of sick leave annually with unlimited accumulation. Sick leave incentive: An employee is eligible to receive eight hours administrative leave if the leave balance equals at least one half of the cumulative amount that the employee is eligible to accrue. The employee must also be on payroll during the entire calendar year.
Bereavement Leave: 3 days of paid leave for the death of qualifying family member 2 additional days of accrued leave for death of employees spouse domestic partner parent or child.
Merit Salary Increase: New employees will receive the starting salary which is the first step of the salary range. After employees serve 52 weeks 2080 hours) on each step of the range they are eligible for a merit increase to the next step.
Job Sharing: Employees may agree to jobshare a position subject to approval by a Department Head and the Director of Human Resources.
Educational Reimbursement Program: Eligible employees may be reimbursed for careerrelated course work up to a maximum of $850 per fiscal year. Eligible employees enrolled in an approved four 4 year College or University academic program may be reimbursed up to $800 per semester for a maximum of $1600 per fiscal year.
Parking Supplemental Downtown Stockton: The County contributes up to $20 per pay period for employees who pay for parking and are assigned to work in the Downtown Core Area.
School Activities: Employees may take up to 40 hours per year but not more than eight 8 hours per month to participate in their childrens school activities.
Selection Procedures
Applicants who meet the minimum qualifications will go through the following examination process:
- Written Exam: The civil service written exam is a multiple choice format. If the written exam is administered alone it will be 100 of the overall score. Candidates must achieve a minimum rating of 70 in order to be placed on the eligible list.
- Oral Exam: The oral exam is a structured interview process that will assess the candidates education training and experience and may include a practical exercise. The oral exam selection process is not a hiring interview. A panel of up to four people will determine the candidates score and rank for placement on the eligible list. Top candidates from the eligible list are referred for hiring interviews. If the oral exam is administered alone it will be 100 of the overall score. Candidates must achieve a minimum rating of 70 in order to be placed on the eligible list.
- Written & Oral Exam: If both a written exam and an oral exam is administered the written exam is weighted at 60 and the oral exam is weighted at 40 unless otherwise indicated on the announcement. Candidates must achieve a minimum rating of 70 on each examination in order to be placed on the eligible list.
- Rateout: A rateout is an examination that involves a paper rating of the candidates application using the following criteria: education training and experience. Candidates will not be scheduled for the rateout process.
Note: The rating of 70 referred to may be the same or other than an arithmetic 70 of the total possible points.
Testing Accommodation: Candidates who require testing accommodation under the Americans with Disabilities Act (ADA) must call Human Resources Division atprior to the examination date.
Veterans Points: Eligible veterans unmarried widows and widowers of veterans of the United States Armed Forces who have been honorably discharged and who have served during wartime shall be given veterans points in initial appointment to County service. Eligible veterans receive 5 points and eligible disabled veterans receive 10 points. Disabled veterans must submit a recent award letter stating a 10 service connected disability issued by the United States Veterans Administration. Note: A copy of your DD214 showing the discharge type must be received in the Human Resources by the date of the examination.
Acceptable wartime service dates:
September 16 1940 to December 31 1946
June 27 1950 to January 31 1955
August 5 1964 to May 7 1975
Persian Gulf War August 2 1990 through a date to be set by law or Presidential Proclamation.
Eligible Lists: Candidates who pass the examination will be placed on an eligible list for that classification. Eligible lists are effective for nine months but may be extended by the Human Resources Director for a period which shall not exceed a total of three years from the date established.
Certification/Referral: Names from the eligible list will be referred to the hiring department by the following methods.
- Rule of the Rank: The top rank orranks of eligibles will be referred for hiring interviews. The minimum number of names to be referred will be equal to the number of positions plus nine or 10 of the eligible list whichever is higher. When fillingnine or more positions in a department at the same time the top rank or ranks will be referred and the minimum number of names shall be two times the number of positions to be filled or 10 of the eligible list whichever is higher. This applies only to open competitive recruitments.
- Rule of Five: The top five names will be referred for hiring interviews. This applies only to department or countywide promotional examination.
- Rule of the List: For classifications designated by the Director of Human Resources the entire eligible list will be referred to the department.
Physical Exam: Some classifications require physical examinations. Final appointment cannot be made until the eligible has passed the physical examination. The County pays for physical examinations administered in its medical facilities.
PreEmployment Drug Screening Exam: Some classifications require a new employee successfully pass a preemployment drug screen as a condition of employment. Final appointment cannot be made until the eligible has passed the drug screen. The County pays for the initial drug screen.
Employment of Relatives: Applicants who are relatives of employees in a department within the 3rd degree of relationship (parent child grand parent grand child or sibling) either by blood or marriage may not be appointed promoted transferred into or within the department when;
They are related to the Appointing Authority or
The employment would result in one of them supervising the work of the other.
Department Head may establish additional limitations on the hiring of relatives by departmental rule.
Proof of Eligibility: If you are offered a job you will be required to provide proof of U.S. citizenship or other documents that establish your eligibility to be employed in the U.S.
HOW TO APPLY
Apply Online:
www.sjgov/department/hr
By mail or in person:
San Joaquin County Human Resources
44 N. San Joaquin Street Suite 330
Stockton CA 95202
Office hours:
Monday Friday 8:00 am to 5:00 pm; excluding holidays.
Phone:
Job Line:
For currentemployment opportunitiesplease callour 24hour job line at.
San Joaquin County Substance Abuse Policy: San Joaquin County has adopted a Substance Abuse Policy in compliance with the Federal Drug Free Workplace Act of 1988. This policy is enforced by all San Joaquin County Departments and applies to all San Joaquin County employees.
Equal Opportunity Employer: San Joaquin County is an Equal Employment Opportunity (EEO) Employer and is committed to providing equal employment to all without regard to age ancestry color creed marital status medical condition national origin physical or mental disability political affiliation or belief pregnancy race religion sex or sexual orientation. For more information go to www.sjgov/department/hr/eeo.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
