Executive administrative assistant contract
Executive administrative assistant contract
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Salary Not Disclosed
1 Vacancy
Job Description
About this role
Youll provide highlevel administrative support to the CEO and coordinate closely with the CEOs office team to ensure seamless operations and alignment across key initiatives. This role requires exceptional organizational skills to coordinate and manage complex travel arrangements including flights hotels and ground transportation all while adapting to frequent changes in the CEOs travel schedule. Periodically you will also assist the CEOs office team in managing complex calendars and coordinating meetings across multiple time zones.
This role will support internal event planning and require regular liaison with other functions across the business to ensure smooth and alignment. Other requirements are expense report preparation in addition to other adhoc requests. Success in this role demands discretion attention to detail and the ability to anticipate needs in a fastpaced environment. This will be a six month contact with opportunity to convert to fulltime employment.
Your responsibilities
Arrange domestic and international travel including flights accommodations ground transportation and itineraries. In addition to these tasks all travel details will need to be accurately tracked in a central spreadsheet for easy reference and coordination
Support internal event planning and including logistics vendor coordination and onsite assistance
Coordinate with key stakeholders to draft emails on the CEOs behalf ensuring clear communication and timely responses in alignment with the CEOs priorities
Assist in managing complex calendars schedule meetings and coordinate appointments across multiple time zones
Prepare track and process expense reports ensuring compliance with company policies
Anticipate executive needs and proactively address administrative and operational challenges
Is this you
Exceptional administrative planning and skills
Highly organized with exceptional attention to detail and the ability to manage multiple priorities
Strong communication and interpersonal skills with a professional and proactive approach
Experienced in managing complex calendars and coordinating meetings across multiple time zones
Skilled in booking and managing travel arrangements including flights hotels and transportation
Adept at handling expense reports and ensuring compliance with company policies
Comfortable supporting events from planning to
Discreet and trustworthy when handling sensitive and confidential information
Techsavvy with proficiency in Google Workspace and other administrative tools
A problemsolver who anticipates needs and takes initiative in a fastpaced environment
Flexible and adaptable able to thrive in a dynamic corporate setting
LIHybrid
Benefits & perks (US Fulltime employees)
Generous PTO plus company holidays
Medical dental and vision coverage for you and your family
Paid parental leave for all parents 12 weeks)
Fertility and family planning support
Earlydetection cancer testing through Galleri
Flexible spending account and dependent FSA options
Health savings account for eligible plans with company contribution
Annual worklife stipends for:
Home office setup cell phone internet
Wellness stipend for gym massage/chiropractor personal training etc.
Learning and development stipend
Companywide offsites and team offsites
Competitive compensation company stock options and 401k
Writer is an equalopportunity employer and is committed to diversity. We dont make hiring or employment decisions based on race color religion creed gender national origin age disability veteran status marital status pregnancy sex gender expression or identity sexual orientation citizenship or any other basis protected by applicable local state or federal law. Under the San Francisco Fair Chance Ordinance we will consider for employment qualified applicants with arrest and conviction records.
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Employment Type
Full-Time
