Senior Development Coordinator
Senior Development Coordinator
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Job Description
Overview
Since our founding in 1924 weve cut cardiovascular disease deaths in half but there is still so much more to do. To overcome todays biggest health challenges and accelerate this progress we need passionate individuals like you. Join our movement be part of the progress and help ensure a healthier future for all. You matter and so does the impact you can make with us.
Were hiring a Senior Development Coordinator in Little Rock Arkansas.
In this position you will coordinate logistics for major fundraising campaigns in person and/or virtual events. Responsibilities will also include coordinating and motivating volunteers assisting with logistics of auxiliary fundraising events coordinating event administration schedules and meetings controlling inventory and implementation of marketing presentation or fundraising materials and preparing financial or operational reports. You will also be responsible for ensuring sponsorship fulfillment of benefits securing and coordinating all vendor relationships and ensuring policies and procedures for events are followed.
This is an officebased position that offers a hybrid schedule in a fastpaced environment working in support of our mission.
The Association offers many resources to help you maintain worklife harmonization through your changing needs and life situations. To help you be successful you will have access to Heart U our awardwinning corporate university as well as additional training and support locally.
#TheAHALife is our company culture our way of life reflecting commitment to fostering an inclusive environment our focus on worklife harmonization and our Guiding Values. Discover why you will Be Seen. Be Heard. Be Valued at the American Heart Association by following us on LinkedIn Instagram Facebook X (formerly Twitter) and at heart.jobs.
Responsibilities
In this role you will be responsible to:
- Coordinate and collaborate with vendors or volunteers to implement logistics for multiple fundraising events such as the Go Red for Women Luncheon Heart Walk two Heart Ball events in Hot Springs and Little Rock including infrastructure lighting sound food and beverage etc.
- Support the Executive Director Little Rock (ED) with the Board of Directors reporting preparation for board meetings and communication with board members.
- Support the ED with implementing stewardship for the market and other tasks related to the market.
- Prepare edit and maintain fundraising materials and presentations as well as event collateral and marketing material.
- Coordinate the vendor contract process for all core campaign events to ensure that each site is following standard processes guidelines and procedures. Track vendors adherence to contractual obligations and perform as agreed upon. This would include preparing/submitting proposals for Proposal Pro Attachment As and all tasks associated with that system. Work collaboratively with other Sr. Development Coordinator on Heart Ball and Sweetheart related contracts. Coordinate logistics for auxiliary events and virtual events.
- Oversee and handle all aspects related to the office facilities and general office including ordering supplies for the office work with building maintenance contractors when repairs or maintenance are required in partnership with the Sr. Facilities Director.
- Ensure accuracy and adherence to the latest policies and practices as they relate to fiscal and event financials. Ensure expenses for events are coordinated with Sr. Director Heart Walk and Go Red for Women Director as well as monitor event budget. Coordinate and track invoicing expenses and peripheral accounts for events. Prepare and distribute reports as requested.
- Maintain data entry of sponsorships donations auction items and bids and other financial gifts for Heart Walk and Go Red for Women and Circle of Red.
- Maintain the attendance fundraising ticket/table sales and Circle of Red programs.
- Assist with Accounts Receivable and Accounts Payable tasks as needed such as processing cash/check payments sponsorship agreements and vendor invoices.
- Maintain event websites.
- Input and maintain highquality accurate data in all systems including Luminate Greater Giving and Microsoft Dynamics. Data includes information regarding prospective and existing donors event participants financial transactions auction items and more.
- Prepare and communicate schedules and meetings and ensure deadlines are met. Ensure markets are meeting deadlines for successful event production.
- Train volunteers and run assignments onsite during events. Act as a volunteer liaison.
- Travel will be required to events within Little Rock Hot Springs and the surrounding service territory.
Qualifications
- High School Diploma/GED required.
- Bachelors Degree (or equivalent combination of education and experience) preferred.
- Five years of prior administrative support experience in related environment; broad knowledge and understanding of event management.
- Excellent attention to detail organization of workflow and calendars verbal and nonverbal communication with highly effective organizational and time management skills.
- Ability to prioritize and develop solutions for effective decision making.
- Ability to work independently prioritize and handle multiple tasks simultaneously.
- Proficient with all Microsoft Office applications (Word Excel PowerPoint Publisher Outlook).
- Ability to work outside of standard hours which may involve some evenings and/or weekends.
- Ability and willingness to travel locally throughout the territory. Requires access to reliable transportation.
- Ability to lift and/or move large objects (such as boxes) with the expectation that heavier items would be broken down into smaller components or requesting additional assistance may be required before lifting and/or moving.
- Experience in Canva Greater Giving or Luminate is a plus.
Compensation & Benefits
The American Heart Association invests in its people. Here are the main components of our total rewards package. Visit Rewards & Benefits to see more details.
- Compensation Our goal is to ensure you have a competitive base salary. Thats why we regularly review the market value of jobs and make adjustments as needed.
- Performance and Recognition You are rewarded for achieving success by merit increases.
- Benefits We offer a wide array of benefits including medical dental vision disability and life insurance along with a robust retirement program that includes an employer match and automatic contribution. As a mark of our commitment to employee wellbeing we also offer an employee assistance program employee wellness program and telemedicine and medical consultation.
- Professional Development You can join one of our many Employee Resource Groups (ERG) or be a mentor/mentee in our professional mentoring program. HeartU is the Associations national online university with more than 100000 resources designed to meet your needs and busy schedule.
- WorkLife Harmonization The Association offers Paid Time Off (PTO) at a minimum of 16 days per year for new employees. The number of days will increase based on seniority level. You will also have a total of 12 paid holidays off each year which includes several days off at the end of the year.
- Tuition Assistance We support the career development of all employees. This program provides financial assistance to employees who wish to further their education and career in relation to their current duties and responsibilities or for potential future positions in the organization.
The American Heart Associations 2028 Goal: Building on over 100 years of trusted leadership in cardiovascular and brain health by 2028 the AHA will drive breakthroughs and implement proven solutions in science policy and care for healthier people and communities. The greatest discoveries in health must reach everyone where they are.
At American Heart Association American Stroke Association our mission is to be a relentless force for a world of longer healthier lives regardless of race ethnicity gender gender identity religion age language sexual orientation national origin and physical or cognitive abilities. Were committed to ensuring our workforce workplace culture and mission have a shared impact across a diverse set of backgrounds.
This position not a match with your skills Click here to see other opportunities.
In accordance with local and state laws where applicable qualified applicants with arrest or conviction records will be considered for employment.
EOE/Protected Veterans/Persons with Disabilities
Required Experience:
Senior IC
Employment Type
Full-Time
