Executive Staff Assistant
Executive Staff Assistant
Posted on :
11-04-2025
Employer Active
1 Vacancy
Job Alert
You will be updated with latest job alerts via emailValid email field required
Send jobs
Share
Send me jobs like this
Job Alert
You will be updated with latest job alerts via emailValid email field required
Send jobs
Monthly Salary
Not Disclosed
Salary Not Disclosed
Vacancy
1 Vacancy
Posted on :
11-04-2025
Job Description
GENERAL SUMMARY/ OVERVIEW STATEMENT:
Reporting to the Chief OB/Gyn the Executive Staff Assistant will provide administrative support to ensure the efficient and effective daytoday functioning of the Chiefs office within a dynamic fastpaced environment. This is a highly visible role in which the individual will be the first point of contact for key information and issues being brought to the attention of the Chief. Works independently receiving minimal supervision and guidance.
PRINCIPAL DUTIES AND RESPONSIBILITIES:
Manage the Chiefs schedules including the planning and timely notification of meetings and appointments use independent judgment in setting priorities and proposing alternatives to meetings; resolve conflicts and prioritize meetings by calling to calendar issues to their attention in advance of deadline. Send out timely notification of scheduled meetings; make arrangements for meeting site and attend to other details as directed. Make travel arrangements for Chief for out of town conferences or seminars. Maintain computerized schedule; administer voice mail email and other office technologies. Screen all incoming phone calls. Expedite priority matters and independently triage requests and inquiries. Greet people coming into the office ascertain their needs and escort or direct them to the appropriate person or office. Function as liaison with senior staff in keeping track of daily issues for the attention of the Chief. Interact with senior hospital administrators and chiefs of service. Meet regularly with the Chief concerning daily assignments policies and procedures assigned projects and related problems. Keep the Chief informed of department activities schedule of appointments project progress department problems and needs. Open and sort mail highlighting important items. Initiate first response where appropriate and prepare replies for signature. Attend staff meetings; take transcribe and distribute minutes as directed. Expected to proactively follow through on tasks assigned and provide periodic updates. Assist in the preparation for presentations including slides and talking points. Set up and maintain files of administrative correspondence reports and records. Take dictation as required relating to such matters as correspondence reports and records. Review travel and entertainment expenses and check request invoices. Prepare drafts of memos and other communication for review. Requisition office supplies on an as needed basis; requisition other materials as directed. Make decisions relative to routine administrative matters and complete clerical detail of the office.
QUALIFICATIONS/SKILLS/ ABILITIES/ COMPETENCIES REQUIRED:
BS/BA or Equivalent. Must possess excellent interpersonal communications and problemsolving skills along with excellent attention to detail and followthrough. Teamplayer. Demonstrated ability to juggle multiple tasks and competing priorities. Must be able to work independently exercise discretion and maintain strict confidentiality. Time management skills essential. Ability to function effectively within a changing environment develop timelines and meet deadlines. Creative selfmotivated possess excellent judgment and ability to plan and initiate new activities. Demonstrated writing and editing skills. Must be proficient in Microsoft Office applications Word PowerPoint Excel and other Microsoft Office programs.
Required Experience:
Staff IC
Employment Type
Full-Time
Department / Functional Area
Key Skills
Report This Job
Disclaimer: Drjobpro.com is only a platform that connects job seekers and employers. Applicants are advised to conduct their own independent research into the credentials of the prospective employer.We always make certain that our clients do not endorse any request for money payments, thus we advise against sharing any personal or bank-related information with any third party. If you suspect fraud or malpractice, please contact us via contact us page.
