Administrative Assistant

This position provides administrative support to the The Childrens School at Stephens College (CSSC) and the Education Program.

Responsibilities to The Childrens School at Stephens College (CSSC):

• Provide administrative support for The Childrens School including responding to inquiries arranging tours managing enrollment process maintaining student files supporting the CSSC teachers and director collecting and managing data and interaction for parental support.
• Purchase and maintain all supplies for The Childrens School and college program.
• Prepare check requests and reconcile expense reports.
• Assist with maintaining budget records and report updates to the CSSC Director and Education Department.
• Plan and prepare materials for program meetings (students and CSSC) and events.
• Answer phone and prepare written and electronic correspondence with CSSC families.
• Order pickup snacks and coordinate lunch for the Childrens School.

Responsibilities to the Education Program:

• Provide administrative support for the Director of Teacher Certification including maintaining certification files tracking students from date of entry into the Certification programs assisting with Department of Elementary and Secondary Education (DESE) reports and correspondence.
• Assist with maintaining budget records and report updates to the Education Program Chairs.
• Answer phone and prepare written and electronic correspondence with Education students.
• Plan and prepare materials for program meetings and events.
• Coordinate program meetings with the Deans calendar.
• Organize and maintain digital and physical workspace.
• Other tasks as assigned.

Education/Skill Requirements:

• 23 years of administrative experience.
• Strong interpersonal and communication skills.
• Highly organized and detailoriented.
• Ability to multitask problem solve and work in a fastpaced environment.
• Proficient in Microsoft Office software.
• A working knowledge of office and computer equipment.
• Social media skills that help devise and implement ideas for marketing campaigns.

Founded in 1833 Stephens College is the secondoldest womens college in the United States dedicated to providing innovative experiential and careerfocused education across various disciplines. Located in Columbia Missouri Stephens College continues to be a leader in womens education fostering a community where students are empowered to lead innovate and excel. The college also provides flexible coeducational masters degrees and certificates for working professionals and is home to a coeducational Conservatory for the Performing Arts.

Ranked (over and over again) as one of the best college towns in America Columbia Missouri is home to 36000 college students and 118000 residents. Columbia conveniently located approximately 100 miles from both Kansas City and St. Louis has it all: bigtime college sports film music and arts festivals a highenergy arts community amazing recreation and a great downtown with lots of places to eat shop snack and check out the latest bands. The Columbia community offers outstanding health care options as well as excellent educational opportunities for every level of student (including our own Childrens School.

Be a part of this amazing community of innovative thinkers doers and dreamers.

Stephens is an Equal Opportunity Employer and will recruit and employ qualified personnel without regard to race color religion sex sexual orientation national origin age disability or status as a veteran.