FOH - Office Administrator
FOH - Office Administrator
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
SA Hospitality Group is Italian at heart the vision of Gherardo Guarducci and Dimitri Pauli who have translated oldworld sensibilities to appeal to modernday New York City clientele. Since 2003 SA Hospitality Group has expanded to a selective group of iconic New York neighborhoods with its three brands: Sant Ambroeus Casa Lever Felice with 24 restaurant locations in Manhattan Southampton NY East Hampton NY Aspen CO Milan Italy and Palm Beach FL.
Purpose: This person is responsible for coordinating and maintaining all office duties and support for the BOH and FOH management.
Key Responsibilities/Accountabilities:
Financials
Responsible for bank transactions
o Daily Cash Deposit count compare to sales report prepare deposit slips.
o Daily Change Make change on 5 registers (AM and PM) count change left in change box and fill in the change request.
Petty cash procedures
o Receipts daily collect record and reimburse employees for petty cash spent. Obtain approval from GM or AGM on purchases
Replenish petty cash
Reconcile petty cash on a weekly basis.
Reconcile and communicate petty cash at EOM to Axel and GM.
Keep daily separate record of register extras.
Employees
Employee Records have new employees fill out all forms of hire package. Scan and email documents to HR. Scan employee fingerprint for clocking in/out. Communicate Traliant anti sexual harassment training and ensure employee completion.
Time adjustments using labor report add to the Time adjustment list and have employees sign when they forget to clock in or out and adjust in Time Pro. Scan and send to HR.
Tip sheet Daily basis to fill in template using labor report compare on a weekly basis to POS systems sales report to make sure both match. Post tip sheet for employees to see daily.
Payroll Enter hours tips PTO onto the payroll template
Request employee letters and changes from HR
Customers
House Accounts update information when needed and scan receipts.
Fulfill receipt requests by searching on POS systems.
Send and receive credit card authorization forms for large reservations or guests looking to pay part of full dinner for someone else.
Process and ship online gift card orders
During holidays help with taking processing and organizing holiday orders especially shipping and delivery.
Ordering and Inventory
Order disposables nonalcoholic beverages condiments silverware china glassware supplies (please check and review ordering lists)
Receive deliveries of items ordered make sure nothing is missing from delivery or that nothing is damaged.
Coffee/water inventory Continuously record water and coffee received and count stocked items (with help from baristas) and enter into appropriate spread sheets.
Wine inventory Enter invoices to our system import sales enter items in log book and compare numbers to what is in stock using the counts done by Beverage Manager and the bartender. Print on hand report on weekly basis. Print stock value report on the first day of the month and email to Staff Accountant
Menus/Online Platforms
Check menu needs with host team/managers and communicate menu pars to
Check Online platforms and online menus for accuracy in both items listed menu descriptions and pricing
Communicate any changes to online menu platforms to
Review of menus and menu platforms is recommended once a week or bi monthly. When new menus roll out check upon roll out.
Review accuracy of QR code with new menu roll outs.
XtraChef
Take pictures and upload of all invoices received
Stamp all invoices uploaded with the Scanned red stamp
Place in scanned invoices folder to be sent to office weekly with the weekly bag
Organization & Maintenance
Phone lists: Update phone lists (wholesale maintenance service providers employees.
Gift Card Log: Use the forms filled out at the moment of purchase to update general online gift card logs and OT with guests information.
Prepare the new financial spread sheets for reconciliations needed for the New Year and help maintain and edit others as needed. After the New Year close all the financial sheets and send to the office.
Weekly Bag to the office Gather and send with a messenger include
Daily receipts and reports.
Hard copies of employee documents including payroll package
Invoices arranged by date and company with credit notes.
Company mail.
Petty cash reconciliation along with receipts
Once a month send in this bag previous cake orders with receipts hard copy of Gift card log filled out at the counter at the time of purchase.
When there are emergencies and GM is not in the restaurant call Maintenance and discuss what the next step to take is. (Whether it should be looked at first or we need to call service company)
Maintain cleanliness and organization of the office.
Minimal Essential Requirements:
The ability to work as part of a team and personal cleanliness.
Very basic food handling preparation and cleaning skills are welcomed.
Time management and ability to work under pressure to manage high volume of production.
Active listening and learning skills.
Reading and speaking comprehension skills
Discipline to follow set standards.
Ability to lift up to 30lbs.
ADA: SA Hospitality Group will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990.
Federal law prohibits the employment of unauthorized aliens. All persons hired must submit satisfactory proof of employment authorization and identity in order to complete Form I9 within 72 hours of commencing work. Failure to do so will result in immediate termination.
Other details
- Pay TypeHourly
Required Experience:
Unclear Seniority
Employment Type
Hourly
