Event Assistant
Event Assistant
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
*** NOW HIRING ****
IslandWood Overview:
IslandWoods mission is to provide exceptional learning experiences to inspire lifelong environmental and community stewardship; our 250acre campus is located on Bainbridge Island. The Event Assistant is responsible for onsite delivery of event details required for smooth operations of conferences retreats weddings auctions special events and community programs at IslandWood to ensure exceptional customer experience and demonstrate IslandWoods core values that enable teams and individuals to succeed with shared respect and purpose; be welcoming engaged curious accountable and adventurous. We encourage diverse applicants because we believe having a staff that authentically reflects the community we serve is critical to our ability to be culturally responsive.
Events at IslandWood:
We believe nature enhances meetings weddings retreats and conferences by fostering the time and space for deeper thought reflection and connection. IslandWood is the quintessential rustic Pacific Northwest backdrop for any event. During their stay event guests explore the forested trails pond meadow garden two treehouses suspension bridge and canopy tower. The natural beauty of our property is surpassed only by the simple thoughtful elegance of our kitchens cuisine. Hosting an event at IslandWood financially supports the exceptional justiceoriented environmental education programs.
Job Title: Event Assistant
Classification: Parttime/Seasonal/Hourly/nonexempt
Job Duration: April 2025 through November 2025
Work Schedule: Varied including nights and weekends on Bainbridge Island campus
Pay Rate: $20.32/HR
Responsibilities:
Graciously and professionally welcomes and supports guests during their event and stay.
Coordinates details and onsite changes with guests as well as internal teams to ensure a safe and exceptional experience within the capabilities and requirements of IslandWood.
Ensures that meeting spaces and lodging are ready and available for guests as scheduled.
Ensures that delivery tasks scheduled on groups agenda are fulfilled per client and guest needs.
Checks in with guests hospitality services and the kitchen to make sure operations are running as scheduled and communicates changes in a timely manner to uphold quality delivery.
Ability to make initial assessment in an emergency or contact the appropriate party on the IslandWood emergency contact list or outside agency 911.
Operational knowledge of key components required for programs when other staff are not available (gate codes keys security system AV operations phone needs etc.
Assists with coordinating preevent procedures; welcome notes signs keys registration and marketing materials rooming lists etc. with necessary departments in a timely manner.
Provides lead coverage when the Event Planner or Event Assistant Lead is not on site.
Completes other tasks and special projects as assigned by the Event Assistant Lead or Event Planners.
Required Qualifications:
Minimum 1 year of experience in the customer service/hospitality industry or coordinating events.
Professional customer service and clear communication skills.
Ability to take initiative and prioritize tasks; problemprevention and problemsolving skills.
Willing and available to work evening and weekend shifts as needed.
Commitment to support IslandWoods work towards social justice equity diversity and inclusion in the workplace.
Must be able to comply with and maintain a drugfree work environment.
Must pass child safety screening procedure; postoffer.
IslandWood is an Equal Opportunity Employer and welcomes applications from qualified individuals without regard to race color religion gender sexual orientation gender identity or expression national origin age disability pregnancy genetic information marital status amnesty or status as a covered veteran in accordance with applicable federal state and local laws.
Employment Type
Temp
