Administrative Assistant PS 503506 - EnglishMandarin Bilingual required

JOB TITLE: Administrative Assistant English/Mandarin Bilingual required

DEPARTMENT: PS 503/506 SchoolBased Program

Exemption: NonExempt

PURPOSE OF THE POSITION: To provide general administrative support for the program through both translating and general office duties

Center for Family Life is a neighborhoodbased family and social services organization with deep roots in Sunset Park Brooklyn. The work of Center for Family Life is grounded in the daily lived experience of the Sunset Park community and guided by a vision of neighborhood families and social institutions evolving over time and contributing to each others ongoing development.

I. SPECIFIC RESPONSIBILITIES include but are not limited to

• Interpret/translate messages for children and parents
• General office work
• Assist with daily administrative tasks.
• Overseeing daily signin maintaining attendance rosters and keeping accurate daily counts
• Tracking activities answering phones conducting attendance phone calls weekly
• Maintaining online attendance databases running regular data reports to check for accuracy and parent outreach
• Managing the completion and tracking of the expense report
• Program liaison for Cafeteria staff for school meal reports
• Maintain and oversee staff personnel files
• Occasionally assist with supervising children in a community based after school and summer day camp program

II. QUALIFICATIONS

• Education/Degree minimum requirement: High School Diploma or Equivalency Diploma (BA a plus)
• Experience: 2 years of afterschool program/office experience or currently in college
• Good verbal and writing skills
• Highly organized and able to manage time efficiently
• Detailoriented dependable and proactive
• Excellent organizational skills
• Strong Youth Development background
• Must love children working in groups and being part of a community
• Flexibility and the ability to work well as a member of a team
• Interested in managing and creating positive experiences for groups of youth including participants with special needs and challenging behaviors
• Bilingual: English/Mandarin required (Cantonese a plus)

III. RELATIONSHIP WITH OTHERS

• Build and maintain close daily interactions with participants coworkers and supervisors
• Effectively communicate with teenagers parents and outside agency staff
• Forge a mutually respectful partnership with persons served and their families.
• Demonstrated ability to maintain a high energy level
• Have a strong sensitivity to cultural differences present among staff and clients within our organization
• Possess a strong belief in peoples ability to grow and change

IV. WORKING CONDITIONS

• Flexible working in an office setting and nontraditional classroom spaces
• May be exposed to all weather conditions and might be required to work in various temperatures in order to facilitate activities in various locations inside and outside of the school building
• May also attend various meetings with different departments to discuss proposals and progress

V. SCOPE OF RESPONSIBILITY

The Administrative Assistant focuses on providing general program support to administrative tasks.

Other information: The position is regular parttime with a minimum requirement of 30 hours per week. (Potential for FullTime position with Benefits). Hourly range of $20 $30 per hour commensurate with experience and education.

To apply send a resume and cover letter to AND apply via Paylocity.