Human Resources Management Specialist NATO-JFTC

Summary:
Yorktown Systems Group Inc. (YSG) is seeking a qualified Human Resources Management Specialist to support the Joint Force Training Centre (JFTC) located in Bydgoszcz Poland to conduct predeployment training activities for current theatres of operations and other exercises and training events (TEs) as assigned by NATOs Allied Command Transformation (ACT). The incumbent will be responsible for providing principal assistance for the proper conduct of the employment lifecycle management activities for all categories of civilian personnel employed both within and beyond PE ceiling to include workforce (Project Linked NATO Civilians) employed to support the JFTCs NATO 2030 in all supported organizations under HR management responsibility of JFTC HRM Branch.

Specific duties may include but are not limited to:

• Manage the preparation conduct and administration of the complete recruitment process of all civilian personnel categories to include NATO 2030 Project Linked NICs employed in all supported organizations (starting from the identification of a vacancy developing and/or revising civilian job descriptions drafts vacancy packages provides support to recruitment and selection panels prepares standard letters and communicates with job candidates and assists during their selection and inprocessing advertises vacancies arrange meetings and participates as member in Recruitment and Selection/Employment Boards etc..
• Assist the HRM Branch regarding the collection of the NATO 2030 Workforce requirements.
• Provide any kind of administrative support for products that are coming from the NATO 2030 initiative.
• Compile and maintain personnel files and operate the Human Resources Data System (HRDS) currently APMS (Automated Personnel Management System) HRDS Absence Management System and NATO Performance Management System (NPMS). This involves making inputs running reports and validating data changes.
• Manage the employment all civilian personnel categories and NATO 2030 Project Linked NICs employed in all supported organizations during employment including assistance to payroll pay and budget administration.
• Coordinate issues related to the due date national security clearances and prepare requests for civilians to external authorities.
• Coordinate and manage initial and annual medical examinations for all civilian personnel categories employed in all supported organizations and conducts appropriate followup of sick leave cases with the JFTC medical consultant and HN SU Medical Section.
• Administer leave attendance overtime records and compensatory time off for all civilian personnel categories employed in all supported organizations.
• Coordinate probationary period reports and employment contracts renewals due dates in accordance with applicable policies.
• Maintain the HRM Branch suspense system to ensure timely personnel administration.
• Assist in personnel administration including the in/out processing of all personnel.
• Coordinate manage and evaluate the deployment preparation procedures for NICs (i.e. predeployment preparation and training provision of protective equipment and clothing medical and physical fitness actual deployment family support insurance support in theatre etc..
• Coordinate with HN SU and Occupational Health and Safety regarding management and administration of LWR Employees.
• Assist in coordination and conduct of adhoc workforce (WF) reviews and surveys to ensure organizational effectiveness and efficiency.
• Participate in working groups and meetings on payroll/allowances pension and personnel management system matters.
• Perform related employment lifecycle management activities.

The duties listed above are intended only as general illustrations of the various types of work that may be performed by the Contractor. Specific statements of duties not included does not exclude them from the team function if the work is similar related or a logical assignment to the teams functionality.

Required Qualifications:

• Minimum 2 years of professional experience in personnel management and personnel administration in a Human Resources department.
• Minimum 2 years of handson experience with effective utilisation of an automated Personnel Management system.
• Recent professional experience within last 4 calendar years in application of Host Nation Poland Labour Law and Social Security Legislation.
• Minimum 1 year of professional experience in an administrative role in a recruitment support role.
• Minimum bachelors degree or equivalent in human resources business administration social sciences law or related field public administration.
• Native English language speaker or individual presenting very good command of spoken and written English with a proven ability to communicate effectively orally and in writing at the level of (SLP) NATO STANAG(Listening Speaking Reading and Writing).

Clearance:Must possess an active NATO or U.S. SECRET security clearance.

Location:NATO Joint Force Training Centre Bydgoszcz Poland

Travel: Travel may be required within and outside of NATOs boundaries.