District Data Clerk - Special Programs
District Data Clerk - Special Programs
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1 Vacancy
Job Description
This position is 202 days/8 hours a day
The job of District Data Clerk Special Programs is done for the purpose/s of providing requested clerical support to the special education department and assigned administrative personnel; communicating information to the staff public and other internal or external agencies; providing information as may be requested concerning special education records or items while maintaining confidentiality of special education student records.
This job reports to Director of Special Programs
Essential Functions
- Assists in the preparation of IEPs (e.g. gathering/obtaining/organizing information etc. for the purpose of assisting the special education staff in conducting IEP meetings.
- Ensures accuracy of IEP files (electronic and original) and records including auditing file contents for the purpose of complying with State laws governing special education program.
- Maintains a variety of electronic student and department records and files etc. for the purpose of providing uptodate reference and audit trail for compliance.
- Oversees student special education records for the purpose of of ensuring confidentiality of record storage.
Other Functions
- Assists in maintaining an accurate inventory of department supplies for the purpose of ensuring proper department functioning.
- Assists other personnel as may be required for the purpose of ensuring an efficient and effective work environment.
- Compiles and reviews special education student records for the purpose of complying with district state and/or federal district requirements governing special education programs.
- Coordinates various activities (e.g. IEP meetings staff meetings appointments schedules agendas etc. for the purpose of ensuring services are being delivered in compliance with district state and federal requirements.
- Prepares written materials (e.g. correspondence spreadsheets schedules agendas reports bulletins charts etc. for the purpose of conveying information regarding special education program activities and procedures.
- Processes documents and materials (e.g. Special Education Census auditing sheets spreadsheets mail schedules requests etc. for the purpose of disseminating information to appropriate parties and/or ensuring accuracy of data.
- Responds to inquiries from various internal and external parties (e.g. staff parents other educational institutions public agencies etc. for the purpose of providing information and/or facilitating communication as needed.
- Supports assigned administrative personnel for the purpose of providing assistance with administrative functions.
Job Requirements: Minimum Qualifications
Skills Knowledge and Abilities
SKILLS are required to perform multiple tasks with a potential need to upgrade skills in order to meet changing job conditions. Specific skill based competencies required to satisfactorily perform the functions of the job include: operating standard office equipment preparing and maintaining accurate records and using pertinent software applications.
KNOWLEDGE is required to perform basic math; read a variety of manuals write documents following prescribed
formats and/or present information to others; and understand complex multistep written and oral instructions.
Specific knowledge based competencies required to satisfactorily perform the functions of the job include: business
telephone etiquette; and concepts of grammar and punctuation.
ABILITY is required to schedule activities and/or meetings; gather collate and/or classify data; and use basic jobrelated
equipment. Flexibility is required to independently work with others in a wide variety of circumstances; work with data utilizing defined but different processes; and operate equipment using defined methods. Ability is also required to work with a wide diversity of individuals; work with a variety of data; and utilize jobrelated equipment. Problem solving is required to identify issues and create action plans. Problem solving with data requires independent interpretation of guidelines; and problem solving with equipment is limited. Specific ability based competencies required to satisfactorily perform the functions of the job include: maintaining confidentialitycommunicating with diverse groups; adapting to changing work priorities; meeting deadlines and schedules; setting
priorities; working as part of a team; working with detailed information/data; and working with frequent interruptions.
Responsibility
Responsibilities include: working under direct supervision using standardized routines; providing information and/or
advising others; utilization of some resources from other work units is often required to perform the jobs functions.
There is a continual opportunity to have some impact on the organizations services.
Work Environment
The usual and customary methods of performing the jobs functions require the following physical demands: some lifting carrying pushing and/or pulling some stooping kneeling crouching and/or crawling and significant fine finger dexterity. Generally the job requires 0 sitting 0 walking and 0 standing. The job is performed in a generally hazard free environment.
Experience:
Job related experience is required.
Education:
High school diploma or equivalent.
Required Testing Certificates and Licenses
Criminal Justice Fingerprint/Background Clearance
Employment Type
Full-Time
