Management Trainee - Order Management

Genpact (NYSE: G) is a global professional services and solutions firm delivering outcomes that shape the future. Our 125000 people across 30 countries are driven by our innate curiosity entrepreneurial agility and desire to create lasting value for clients. Powered by our purpose the relentless pursuit of a world that works better for people we serve and transform leading enterprises including the Fortune Global 500 with our deep business and industry knowledge digital operations services and expertise in data technology and AI.

Inviting applications for the role of Management Trainee Order Management!

In this role the shortlisted candidate will be responsible for delivering services in area of Sales Support and will be handling processes related to Order entry and management Order fulfillment Contract management Master data management Territory manager support and Reporting and Analysis. The candidate will also be encouraged to perform regular operation as individual contributor in performing above mentioned tasks.
The role requires very close coordination with Sales teams Product teams Field support team IT teams vendors / suppliers and transporter / freight forwarder to enable revenue maximization for the organization.
We will prefer people with some analytical skills who are able to understand the process and follow the same rigorously.
Responsibilities
Lead a team working in Sales support area and own a smooth operation.
Responsible for team outcome (efficiency / critical metric / SLA) and reporting of critical metric / SLA
Act as subject matter specialist and resolve / support team in achieving the business objectives.
Own customer / third party relationship and governance to drive surprise free operation and revenue maximization.
Resolve process issues by coordination internally (with partners) and externally with relevant parties.
Drive governance and relationship with customer and front face any critical issues from customer and perform corrective action and preventive action planning.
Perform following activities as part of individual contributor role;
a. Booking and validation of Contract Orders in the ERP system and corresponding updating to Contracts in the ERP
b. Building a relation with clients and sales representatives and becoming a pointofcontact for Customer / Sales inquiries
c. Coordinate (phone / emails) with Service technicians Logistics teams and Sales to ensure the right delivery installation and confirmation to customers for the orders placed
d. Bring together details from customers and sometimes service technicians for accurate invoicing (including CN / DN notes) and ensure to have complete the billing / invoicing timely as per the contractual agreements
Administration of customer contracts i.e. update contracts fixed and variable billing computation as per contact terms
Ensure resolution to customer requests for any queries on Contracts / order status and billing/invoicing corrections
Followup on pending items with Logistics / Supply chain team for order delivery status
Periodical and adhoc Report preparation for internal (sales Business Controllers etc. and external (Customers)
Archival of the right set of documents for audit and compliance purposes
Updating ERP regarding Customer Master details order details supplies pricing etc.
Capturing information from logistics partners and advising customers regarding availability and deliveries
Offering resolutions for internal updating requests: credit/ debit notes reimbursements rebates etc.
Checking and solving potential issues between client purchase orders (PO) and system information;
Presenting with the warehouse and forwarders and efficiently own the delivery process to ensure return of goods to the final recipient
Preparing the relevant documents for the orders Export documents (LoC etc. Pro forma invoices customs documents etc. and coordinate with internal teams for smooth order delivery
Daily supervising the assigned orders and exceptions validations
Accurate categorization of customer issues in the system and corresponding responses on ERP systems for various disputes arising from customers in terms of damaged goods shipment delayed etc.
Qualifications we seek in you!
Minimum qualifications
Graduate
SAP ERP experience
Preferred qualifications
Excellent communications skills both verbal and written. Consistent track record of client handling skills and ability to establish trust with clients.
In this role the candidate may have to at time work during global hours in order to connect with other teams working in different time zones. There may also be possibilities for any business travels locally or outside the country.

Genpact is an Equal Opportunity Employer and considers applicants for all positions without regard to race color religion or belief sex age national origin citizenship status marital status military/veteran status genetic information sexual orientation gender identity physical or mental disability or any other characteristic protected by applicable laws. Genpact is committed to creating a dynamic work environment that values respect and integrity customer focus and innovation. Get to know us at www.genpact and on X Facebook LinkedIn and YouTube.
Furthermore please do note that Genpact does not charge fees to process job applications and applicants are not required to pay to participate in our hiring process in any other way. Examples of such scams include purchasing a starter kit paying to apply or purchasing equipment or training.