Legal Site Supervisor
Legal Site Supervisor
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$ 24 - 26
1 Vacancy
Job Description
Overview
We are seeking a Legal Site Supervisor to join our team at IST Management Services in San Francisco CA! The Legal Site Supervisor plays a key role in maintaining the office and providing backup to the Concierge and Duplicating personnel. This role requires a professional outgoing and welcoming personality who understands the value of being a part of a successful office services team.
Benefits: Medical Dental Vision STD LTD Life 401K Paid Time Off 7 paid holidays and Bonus Incentives!
Hourly Compensation: $24.00 $26.00
Schedule: MondayFriday 8:30am5:00pm.
About Us
IST Management is a business process outsourcing company. In business since 1997 we have over 1800 employees with operations in over 38 cities across the U.S. We provide a range of services geared toward litigation and corporate office support.
Weve been recognized as one of the fastestgrowing companies in the U.S. as a winner of the Nations Best & Brightest Companies to Work For as well as the HR Professional Excellence Award from the Society for Human Resource Management. We are proud to belong to the Military Spouse Employment Partnership through our nations Department of Defense and have committed to Hiring Our Heroes mission to hire 100000 active and former service members. IST Management has also been included in the INC 5000 list!
Check outistmanagement for more info on us!
Responsibilities
The Legal Site Supervisor will oversee onsite copy/print/scan mail and hospitality support operations for the office. Duties include:
- Copy/Print/Scan Provide backup support for the Duplicating Center when needed. Perform copy tasks binder preparation supply ordering and other tasks as needed. Utilize postage machine and binding equipment
- Corporate Hospitality Conference room setups assist with catering events light maintenance of common areas and overall office environment esthetics and presentation; ensure office environment is well maintained and clean
- Additional:
- Provide backup support for Reception/Concierge including breaks and vacation. Answer phones schedule visitor offices monitor parking voucher log calendar meetings as requested arrange for meals to be delivered as requested
- Oversee and maintain the catering kitchen and lounge so they are clean fully stocked with supplies drinks and snacks and coffee is available throughout the day
- Close down catering kitchen and lounge including putting food away cleaning and restocking and loading the dishwasher.
- Perform monthend refrigerator cleanouts
- Maintain Nespresso machines and ensure they are cleaned daily as needed and supplies fully stocked
- Ensure water bottles coffee air pots and ice buckets are cleaned on a weekly basis; Work with local restaurants and caterers for delivery of food and beverages for events
- Weekly inventory checks order lounge supplies and catering needs
- Monitor conference room and visitor office use to ensure these workspaces are properly kept up sanitized and restocked after every use
- Additional:
- Communication Effective written and verbal communication with clients vendors and employees
- Reporting Complete management reports volume reports and report meter reads
- Facilities Work with the Office Administrator to address and schedule maintenance and repair needs
- Support the Office Administrator with daytoday office operations as requested including facilities management; assist with special projects for Office Administrator attorneys and assistants as needed
- General:
- Attend all necessary training including software as required to perform job functions
- Attend all meetings as requested by firm management
- Perform other tasks as may be required
Qualifications
Ideal candidates must have excellent professional verbal and written communication skills as well as handson experience using Microsoft Office. Prior experience in a corporate or law firm setting is a huge plus! Other qualifications include:
- High school diploma or equivalent is required
- Prior office services experience is preferred
- Expert customer service skills must be able to maintain a consistent high level of service; Effective communication written and oral
- Must be able to multitask with great attention to detail and problemsolve
- 45 wpm typing skills good spelling and grammar basic computer knowledge required including Microsoft Office Suite and Zoom
- Ability to lift up to 25lbs
- Authorization to work for any employer in the US is required
IST Management provides reasonable accommodations to individuals with a disability in accordance with applicable law in both the application and employment stages. If you require any accommodation in completing your application for employment please let us know by informing our Talent Acquisition team at
Please respect individuals reaching out for accommodations by utilizing the contact information only for this purpose. You will receive correspondence directly from your local IST Management hiring team regarding your application submission and status after submission.
IST is an Equal Opportunity Employer (EOE). We are committed to providing equal employment opportunities to all qualified applicants regardless of disability or veteran status.
We will consider for employment all qualified Applicants including those with Criminal Histories in a manner consistent with the requirements of applicable state and local laws including the San Francisco Fair Chance Ordinance.
Required Experience:
Manager
Employment Type
Full-Time
