Special Education Confidential Secretary

Title: Special EducationConfidential Secretary

FLSA Status: NonExempt

Classification: Administrative Support

Immediate Supervisor: Director of Special Education

Waterloo Schools is an equal employment opportunity/affirmative action employer.

Job Summary: This position is responsible for providing direct support to the Director of Special Education and communicating information to the staff public and occasionally other districts. This position is also responsible for performing a variety of administrative support duties involving sensitive issues and confidential information.

Hiring Specifications:
Education
High school diploma or equivalency

AA preferred

Experience
Three 3 years of secretarial experience

Experience/Fluent with ACHIEVE preferred

Experience in Infinite Campus or Student SIS preferred

Skills Knowledge & Abilities
Ability to perform detailoriented work with frequent interruptions
Ability to maintain multiple filing systems
Strong oral and written communication skills
Ability to meet deadlines

Ability tomultitask

Ability to establish and maintain effective working relationships and use good
judgment initiative and resourcefulness when dealing with other employees and the
public
Ability to work effectively under stress changing work priorities and in emergencies
Ability to work diverse groups of people
Ability to work effectively cooperatively and respectfully with staff parents students
and community members regardless of race color creed gender sexual orientation
gender identity ethnic/national origin religion marital status age socioeconomic
status or disability
Ability to provide customer service in a fastpaced environment
Ability to recognize sensitive issues and maintain confidentiality

Technology Requirements
Skill in the use of automated office equipment including computers related software
and the networking environment
Proficiency in the use of Microsoft software applications including Word Excel Outlook
and PowerPoint

Proficiency inGoogle Suite
Proficiency in the use of the Internet

Supervision of Others:
N/A

Personal Contacts:

• District personnel
  Parents students community members
  Law enforcement

Job Duties:

• Creates and maintains a welcoming and professional environment over the telephone as well as in person.
• Answers the Support/Special Education telephone calls accurately taking messages and distributing as necessary.
• Processes incoming and outgoing mail as directed including change of address letters approval/denial letters and certified mail.
• Updates student tags in Infinite Campus as needed.
• Maintains student special education files including copying scanning and distributing as needed.
• Processes student IEP requests retrieving and distributing as necessary.
• Coordinates the work of assigned student workers substitutes and volunteers. Provides training and guidance. Assigns and reviews work. Interviews and completes quarterly reviews for student workers.
• Enters data for State Student Information IEP system as directed.
• Maintains inventory and orders office supplies as needed.
• Completes clerical duties as needed including filing creating & updating spreadsheets(excel & google sheets) entering work orders updating calendars etc.
• Updates and distributes reports as directed (e.g. District supports or program supports of students).
• Sends out communication to parents regarding support services/special education updates as directed.
• Maintains Executive Director of Student files with all recent updates including legal documents.
• Monitors and works with schools and families regarding student concerns.
• Processes state reporting (e.g. Alternate Assessment R/C Suspensions/Students with IEPs.
• Processes specialized transportation requests.
• Completes financial duties regarding outside agency contracts LEA payments PMIC payments.
• Maintains and updates accurate records of student placement outside home boundaries.
• Processes Infinite Campus student tags and identification.
• Resolves transportation issues for PreK 12thgrade students with IEPs.
• Provides support for Support Services/Special Education/Educational Services staff as directed.
• Create Purchase Orders districtlevel purchasing and PCard fiscal responsibility for the department.
• Verifies enrollment for certified and weighted special education count.
• Support Extended School Years Services
• Enrolls PK students identified for special education services
• Performs other duties as may be assigned.