Front Desk Receptionist
Front Desk Receptionist
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$ 20 - 21
1 Vacancy
Job Description
JOB DESCRIPTION
- Position: Front Desk Receptionist
- Pay Range: $2021
- Reporting To: Director of Human Resources
- Work Type: Onsite
POSITION SUMMARY
The receptionist is responsible for answering the telephones greeting and announcing visitors sorting the mail maintaining office equipment ordering office supplies and assisting the Director of Human Resources Manager in secretarial duties and general clerical support.
QUALIFICATIONS
- High school diploma or equivalent.
- Prior administrative or clerical experience preferred.
- Bilingual in English/Spanish highly preferred.
- Excellent time management skills.
- Excellent verbal and written communication skills.
- Excellent interpersonal and customer service skills.
- Basic understanding of administrative and clerical procedures and systems.
- Highly organized and resourceful.
- Adept at prioritizing scheduling and multitasking in a fastpaced environment.
- Proficient with Microsoft office (Word Power Point Excel)
- Customerfocused.
- Willingness to learn and grow with the company.
ESSENTIAL DUTIES AND RESPOSIBILITIES
- Greets clients visitors and guests; determines the purpose of each persons visits and directs or escorts him or her to the appropriate location.
- Answers screens and directs phone calls to staff.
- Taking and ensuring messages are sent to the appropriate staff in a timely manner.
- Establish and maintain a recordkeeping system for contacts files and employee directory.
- Managing meeting room availability.
- Managing security and telecommunication systems.
- Receiving sorting distributing and dispatching daily mail.
- Handling transcription printing photocopying and faxing.
- Coordinating internal and external events.
- Managing office inventory such as stationery equipment and furniture.
- Overseeing office services like cleaners and maintenance service providers.
- Maintaining safety and hygiene standards of the reception area.
- Assist the Human Resources department as needed.
- Conforms to agency policies and procedures. Maintains/conserves confidentiality of patient and agency information at all times to HIPPA regulations
- Maintains comfortable work environment for all employees.
- Knowledge of healthcare laws and regulations.
- Maintains proper timekeeping.
- Follows policies and procedures as per Employee Handbook.
- Maintains all credentials up to date.
- Reports Fraud and Abuse.
- Knowledge of mandated reporting.
- Conducts timely recording and/or documentation of client contact.
- Attends Department meetings (in person by phone or by web).
- Attends all State mandated in service trainings.
- Accepts and performs other duties and responsibilities as required.
Employment Type
Full Time
