Project Coordinator Office of Health Wellness SY24-25
Project Coordinator Office of Health Wellness SY24-25
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Job Description
REPORTS TO: Assistant Director of Operations & Assistant Superintendent Office of Health & Wellness
ACADEMIC/NONACADEMIC: Non Academic
POSITION OVERVIEW:
The Project Coordinator resides in the Office of Health & Wellness within the division of Academics of the Boston Public Schools coreporting to the Assistant Director of Operations and the Assistant Superintendent of Health & Wellness. The Office of Health and Wellness (OHW) is comprised of the following programs: Social Emotional Learning (SEL) Instruction Health Education Physical Education Physical Activity and Wellness Policy Evaluation & Promotions. OHW works across departments to provide an array of interdisciplinary services and supports to Boston Public Schools including: professional development tiered instructional coaching assessment & data management program evaluation support resource development and selection. Target areas include technical assistance/implementation marketing & communications family engagement and community partnership brokering & development. The Project Coordinator will serve as an integral part of office operations supporting various projects coordination of professional development and events partner management data tracking and communications efforts necessary to advance the offices strategic objectives. The Project Coordinator will facilitate the work of the office required by the district as well as assist with activities across the various programs in OHW. The Project Coordinator will work independently and confidentially to support the Assistant Superintendent as well as serve on crossfunctional teams consisting of members from the Office. The Project Coordinator will maintain a smooth flow of communications and office functions ensuring coordination and alignment across the Office of Health and Wellness.
RESPONSIBILITIES:
Administration Systems and Organizational Development
- Serve as the first point of contact for the Assistant Superintendent demonstrating excellent decision making skills and the ability to act as a gatekeeper to route inquiries to appropriate parties on appropriate timelines
- Provide high level administrative support to the Assistant Superintendent including effective management of a complex and detailed calendars and assisting with development of meeting agendas note taking etc.
- Develop and oversee the Assistant Superintendents management systems including record keeping meeting notes agendas archive management using Google Drive
- Research prioritize and follow up on incoming issues and concerns addressed to the OHW Team including those of a sensitive or confidential nature; determine appropriate course of action referral or response
- Develop and implement new initiatives and systems for continuous improvement within the Office; provide technical assistance to staff for new systems; ensure quality of systems through training and management
- Assist in identifying opportunities to develop and deliver professional development to department and district staff
- Work with other OHW departments to align work with the Office goals and priorities; contribute to planning and of Officewide events initiatives and reports
- Contribute to other projects of Directors and staff who report to the Assistant Superintendent; perform other duties as assigned
- Lead on Ttracking office attendance and supporting other personnel related matters including hiring onboarding ordering equipment coordinating with BPS departments such as Office of Human Capital Office of Instructional & Information Technology (OIIT) etc.
- Support hiring by organizing the candidate screening process and communicating with candidates
- Manage office supply and technology needs at multiple building locations
- Lead coordination of all OHW employee travel arrangements and mileage reimbursements
- Support the five OHW Program Directors with inventorying storage and distribution of curriculum materials to schools.
Grants Financial & Data Management
- Work with program managers/directors to establish contracts review bids for services and equipment and monitor grant expenditures
- Implement and maintain spending plans for district and grant funds according to set timelines
- Responsible for grant and general budget oversight through utilization of PeopleSoft; produce various reports and spreadsheets to track expenditures and manage budget
- Assist in implementing improved procurement budgeting and evaluation processes to increase the efficiency and effectiveness of the Offices financial and data management systems
- Administer contracts and personnel forms;
- Submit requisitions track purchase orders and receive invoices and forms to ensure prompt payment to subcontractors and employees across multiple OHW funding sources
- Compile manage and maintain spreadsheets graphs reports based on data collected; and assist in grant and district monitoring requirements by providing reports as requested by the Assistant Superintendent
Marketing Communications & Event Planning
- Prepare high quality products such as Powerpoint presentations flyers brochures letters that are visually appealing and convey concise yet comprehensive information; across 5 OHW program areas
- Manage all content on OHW BPS web pages; ensuring a compelling web presence
- Manage all operational tasks related to major events within OHW including the Wellness Summit Winter WellnessOHW Allstaff meetings and Staff Retreats etc.
QUALIFICATIONS REQUIRED:
- Bachelors degree or 35 years in administration
- Strong data and financial management skills; demonstrated experience in developing spreadsheets and reports/ database management (Excel Google sheets)
- Proficiency with Word PowerPoint and Publisher or Google applications; proficiency in developing/maintaining websites
- Very strong interpersonal skills ability to develop good relationships and network with diverse staff and stakeholders; strong written and oral communication skills
- Proven ability to analyze complex problems and propose appropriate solutions
- Strong ability to work as part of an active team work simultaneously on multiple tasks and projects prioritizing daily activities and professionally represent division to partners both within and outside of the BPS
- Current authorization to work in the United States
- An understanding of and commitment to gain greater understanding of what is necessary for an urban school system to enjoy continuous improvement in an increasingly complex and competitive environment.
- A deeply held and unyielding belief in the overarching mission of public education.
QUALIFICATIONS PREFERRED:
- Knowledge of or experience with PeopleSoft
- Knowledge of or experience with grant administration
- Experience in office coordination in a large organization
- Experience working in or with schools/districts
- Familiarity with Boston and Boston Public Schools
Terms: Managerial B31 $84424
The Boston Public Schools in accordance with its nondiscrimination policies does not discriminate in its programs facilities employment or educational opportunities on the basis of race color age criminal record (inquiries only) disability homelessness sex/gender gender identity religion national origin ancestry sexual orientation genetics or military status and does not tolerate any form of retaliation or biasbased intimidation threat or harassment that demeans individuals dignity or interferes with their ability to learn or work.
Required Experience:
IC
Employment Type
Full-Time
