Workplace Experience Coordinator
Workplace Experience Coordinator
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Job Description
About the role
Our Stockholm workplace at Instabee is evolving and our aim is to shape and maintain a highly engaging and collaborative workplace. As our Workplace Coordinator youll lead the way! Your mission is to cultivate a vibrant innovative and peoplecentric environment. We need someone who can handle daily operations with precision and contribute to strategic workplace enhancements & initiatives. If youre passionate about creating an inspiring space where employees feel connected energized and supported wed love to hear from you.
Some of the things you will do
- Champion Workplace Excellence: Maintain impeccable standards for cleanliness service and organisation transforming our workplace into a daily source of inspiration.
- Strategic Collaboration: Partner with the Workplace Experience Manager to implement innovative initiatives that enhance our workplace.
- Cultivate Wellbeing: Proactively help design and execute engaging activities that promote people wellbeing and a positive workplace culture.
- Empower Communication: Contribute to clear and impactful internal communications keeping our workplace informed and connected regarding workplace updates.
- Digital Stewardship: Manage and update intranet content related to the workplace ensuring information is readily accessible and accurate.
- Vendor Management: Coown administer and help optimize all workplacerelated agreements negotiating for costeffectiveness and superior service.
- Financial Oversight: Manage Stockholms workplace procurement and budgets ensuring responsible spending and resource allocation.
- Invoice Accuracy: Handle invoices efficiently sharing responsibility with the Workplace Experience Manager.
- Compliance and Safety: Guarantee adherence to local work environment regulations prioritising employee safety and wellbeing.
- Safety Leadership: Lead the Work Environment Safety Committee fostering a culture of safety and proactive risk management.
- Policy Development: Create and implement clear effective workplace policies and guidelines.
- Sustainability Champion: Contribute to sustainability reporting collaborating with the sustainability team to drive ecoconscious practices.
- Security and Access: Oversee access control and contribute to overall workplace security including alarm systems and ISO compliance.
Your future team
Youll join a small but dynamicand driven Workplace Experience team. We value open communication curiosity innovationand getting things done as a team.
What were looking for
In order to be successful for this role we believe you have worked in a similar role before juggling a vibrant and dynamic workplace. You have a positive tactical and consultative mindset and you come up with creative solutions to challenges. Moreover you know how to get things moving in order to achieve results.
Customer Service Excellence:
A strong focus on providing exceptional service to employees and visitors.
Ability to anticipate needs and proactively address concerns.
A friendly approachable and professional demeanor
Organisational and Administrative Skills:
Excellent time management and multitasking abilities
Strong attention to detail and accuracy.
Ability to manage schedules appointments and logistics effectively.
Proficiency in workplace management tasks including supply management and vendor coordination.
Communication and Interpersonal Skills:
Clear and effective verbal and written communication in swedish as well as english
Ability to build positive relationships with colleagues vendors and visitors.
Strong listening and problemsolving skills.
ProblemSolving and Resourcefulness:
Ability to identify and resolve workplace issues efficiently.
Resourcefulness & hands on in finding solutions to unexpected challenges.
Event Planning and Coordination:
Prior experience in planning and executing workplace events and activities.
Ability to manage logistics budgets and vendor relationships for events.
Technology Proficiency:
Familiarity with software and tools such as Google workspace and slack.
Ability to learn and adapt to new technologies.
What youll get
We can promise you that you will be challenged develop your skills and have the opportunity to work with truly amazing and competent colleagues. If you like changes and want to set new processes and ways of working this is the place for you!
Of course we have all the necessary and standard benefits in place but in addition to this we can also offer:
SkyHigh Office: Modern and newly renovated with a 360degree view around Stockholm.
Puppy Friendly: Bring your dog to work weve got a whole floor for our furry friends!
Fun & Games: Ping pong Shuffleboard Foosball and even a Karaoke Room for your leisure time.
Parental Pay for Six Months: Step away from work and provide the best care and love to your little one.
A Day Off on Your Birthday: We love to celebrate so enjoy your birthday to the fullest with a day off each year!m for your leisure time.
Parental Pay for Six Months: Step away from work and provide the best care and love to your little one.
A Day Off on Your Birthday: We love to celebrate so enjoy your birthday to the fullest with a day off each year!
Hybrid setup and flexible working hours
Diversity and inclusion is very important to us and we are committed to creating an inclusive work environment. We want to be a workplace where everyones perspectives and opinions are valued and we are dedicated to creating opportunities for all employees to thrive and reach their full potential.
This recruitment process consists of background checks via Verifiera as a review of previous public criminal records. The result is public information that is handled confidentially. This is mandatory for all recruitment processes at Instabee in Sweden.
Employment Type
Full Time
