Department Coordinator Iberia and Latin America mfd

• You will be responsible for managing the flow of financial documentation such as purchase orders invoices credit notes and receipts. This includes tracking these documents to ensure they are processed and forwarded correctly. 
• Overseeing accounts payable and receivable will be part of your role ensuring that all payments are processed accurately uploaded into the banking platform and regularly monitored across bank accounts. 
• Coordinating external financial advisors for reporting and accounting purpose under the guidance of the Commercial Manager of the department. 
• You will handle office coordination managing contracts and services for ENERTRAG offices in Iberia and Latin America including overseeing IT infrastructure procurement maintenance subscriptions and coordinating with HSE service providers. 
• Supporting department managers by scheduling meetings maintaining an effective filing system (both electronic and paper) and handling travel arrangements including checking and processing travel expenses will be part of your administrative support duties. 
• Your role will include assisting with the management of suppliers ensuring their registration evaluation and qualification as well as ensuring that supplier invoices are properly allocated to the relevant projects for cost control. 
• Assisting with the preparation of financial documentation for statutory audits taxes and legal filings is a critical aspect of your role. You will also support the accounting team and ensure compliance with all financial regulations. 

Qualifications :

• A minimum of 3 years of experience in financial administration including handling accounts payable and receivable financial documentation transactions or equivalent is required. 
• Excellent organizational skills are necessary as you will need to efficiently manage multiple tasks maintain an organized filing system (both digital and physical) and ensure timely processing of financial documentation. 
• Strong attention to detail is critical particularly when managing discrepancies reconciling invoices and ensuring the accuracy of all financial documentation. 
• Experience in managing office operations and coordinating supplier relationships is important. You should be able to assist in ensuring supplier invoices are correctly allocated to projects and be able to support the team with office service contracts. 
• Strong communication skills both written and verbal are essential for coordinating with external financial advisors suppliers and internal teams across Iberia and Latin America. 
• Fluency in English and Spanish is required to effectively communicate in the role and interact with diverse stakeholders. 

Additional Information :

#kids: Your children are the most important thing to you For us too. Thats why you receive a daycare allowance from us.  
  
#jobrad: Would you like to have some innovative wind around your ears Then use our job bike also privately.   
  
#vacation: You need new energy and are already in a mood for departure We offer 30 days of vacation.  
  
#retirementprovision: We are not only thinking about tomorrow for the sake of the environment but also for you. Thats why we offer you access to the Allianz private pension plan. You will also receive an allowance from ENERTRAG SE in the amount of the social security contributions saved.   
  
#mobilework: You want to stay flexible Depending on the job we decide together whether you prefer to come to the office or work from home.   
  
#worklifebalance: You know best at what time of the day the drive is strongest for you. Therefore you also decide at which working hours you want to use your power around the core working hours.  
  
#training: Do you want new impulses to expand your potential With us you have the opportunity for individual development with a generous training budget.  
  
#health: Your wellbeing is close to our hearts. So that you dont lose your vitality we offer you company health management and accident insurance.   
  
#language: Do you speak English No Then simply learn it together with us.   
  
#drinksforfree: Water coffee and tea if you like you can also have a juice or fresh fruit.  
  
#teamevents: To let work be work we invite you once a year to our big summer party and to other team events in between. 
  
#fossilfree: This should not remain just a dream! Take advantage of the great creative leeway to shape a sustainable and livable world.  
  

Do you have any questions in advance Then please get in touch with your contact person Vanessa. You can reach her at : 
   
* What counts for us are your skills and your motivation to advance renewable energies with us not age gender skin color handicap origin sexual orientation or religion. 

What counts for us is your ability and your motivation to advance renewable energies with us not age disability gender skin color origin sexual orientation or religion.

Remote Work :

No

Employment Type :

Fulltime