Special Projects Administrative Assistant - Fort Myers
Special Projects Administrative Assistant - Fort Myers
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Stevens Construction specializes in healthcare and commercial construction providing outstanding product quality and service in the Florida construction industry. With headquarters in Fort Myers FL and operations in Orlando Stevens Construction guides their clients through the entire development and construction process.
Our Mission is to identify hire and retain the very best people who work together to execute our fiveyear strategic plan while maintaining our reputation values and beliefs. As a steadily expanding organization we actively contribute to the communities we serve. Apply today to learn about the benefits of becoming a Stevens Construction Team Member!
POSITION OVERVIEW:
Our Special Projects team is looking for an organized and proactive Special Projects Administrative Assistant to provide essential support that keeps our operations running smoothly. This role plays a vital part in ensuring project efficiency seamless communication and overall organization. From document preparation to assisting with fieldrelated administrative tasks this position helps our team focus on delivering successful construction projects.
Key responsibilities include formatting and preparing documents supporting permitting and project closeout processes and assisting with infield administrative needs. If youre detailoriented thrive in a fastpaced environment and enjoy contributing to a teams success wed love to hear from you!
RESPONSIBILITIES:
Administrative Duties
- Provide assistance to all clients guests owners and all office and field staff
- Answer the phone transfer calls and take messages.
- Stock office supplies and equipment i.e. printers scanners etc.
- Organize and plan lunches for meetings as needed.
- Stock water in refrigerator. Stock coffee/tea creamer plastic wear.
- Keep the office clean during the week. Clean refrigerator once a month. Empty garbage cans wipe down counters etc. as needed.
- Prepare information for NOCs and NTOs
- Schedule and attend project meetings as required and prepare and distribute meeting minutes
- Work with superintendents to process their twoweek lookahead schedules. Update master schedule weekly
- Confirm if a permit is needed. If so confirm we have signed/sealed drawings.
- If a permit is needed once it is issued need to ensure plans are printed with the municipalities reviewed stamp along with the permit card. Provide to Supervisor.
- When applicable ensure all subs are attached to permit
- Assist superintendents with inspections.
- Prepare close outs
- Work with PM to verify what is needed if spec book is not available
- Prepare SCI warranty letter
- Work with superintendents to obtain documents
- Work with subcontractors to obtain manufacture warranties/operation manuals/asbuilts
- Permitting Check permit open conditions and resolve any issues to ensure CO can be obtained without delays/issues
- Understands his/her contribution to achieving the fiveyear strategic plan and the annual plan.
- Understands and operates under the companys SOPs at all times.
- Other duties as assigned.
QUALIFICATIONS:
- High school diploma or equivalent; additional education or certification in office administration is a plus.
- Proven experience as an administrative assistant or in a similar support role.
- Proficiency in Microsoft Office Suite and comfortable learning new tools and software quickly.
- Strong written and verbal communication skills.
- Excellent organizational and time management abilities.
- Attention to detail and accuracy in all tasks.
- Strong multitasking skills and the ability to prioritize effectively.
- Professional demeanor and excellent interpersonal skills.
- Problemsolving skills and the ability to adapt to changing situations.
- Discretion and understanding of the importance of confidentiality.
BENEFITS:
- Health Dental Vision and Life Insurance
- Retirement Plan
- Paid Time Off
- Birthday Off
- Volunteer Day Off
- Veterans Day off for Veteran Team Members
- Eight paid Holidays
- Education Reimbursement Plan
- Referral Bonus Program
PHYSICAL REQUIREMENTS:
To fulfill the essential duties of this position team members must be able to meet certain physical demands. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. In this role daytoday activities include sitting at a desk for extended periods engaging in fine motor skills oral communication reaching with hands and arms walking and standing. Specific vision abilities required by this job include close vision distance vision color vision peripheral vision depth perception and ability to adjust focus. The team member must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.
*Stevens Constructionis a Drug Free Workplace.
**Stevens Constructionprovides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race color religion age sex national origin disability status genetics protected veteran status sexual orientation gender identity or expression or any other characteristic protected by federal state or local laws.
To apply for this position please send an email to emailprotected or through our careers page.
Required Experience:
Junior IC
Employment Type
Full-Time
