Executive Coordinator
Executive Coordinator
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1 Vacancy
Job Description
**Please attach a cover letter along with your resume to your application**
Working at Northern Virginia Family Service (NVFS) means doing work that matters every day because of the difference you will make in the lives of children and families in Northern Virginia. NVFS breadth depth and scope of services offer the resources and support to ensure that everyone in need at every stage of life maximizes their potential and fully contributes to a thriving community.At Northern Virginia Family Service (NVFS) we value every team members contribution and our collective impact on our clients and the community. NVFS is an equal opportunity employer EVerify participant and drugfree workplace.
Join the NVFS Family: Reporting directly to the Chief Executive Officer (CEO) the Executive Coordinator provides executivelevel administrative support to the CEO serving as a liaison with the Board of Directors and primary point of contact for internal and external constituencies as needed. The incumbent must be a proactive professional detailoriented and organized critical thinker able to easily and successfully balance a variety of responsibilities and priorities. Additionally this role requires the ability to act both independently and with others across the Agency conduct research and translate findings into briefing material and handle highly confidential and sensitive information. The Executive Coordinator plays a crucial role in ensuring smooth flow of operations in a missionfocused and resultsdriven environment.
Benefits and Compensation:We want you to be well have work/life flexibility grow your career with us and have the resources and support you need. Check out our comprehensive benefit offerings herein support of various dimensions of your wellbeing.The salary for this role ranges from the upper 70s to low 80s.
Essential Job Duties: To perform this job successfully an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with known disabilities to perform the essential functions.
- Manage daytoday complex and confidential administrative functions for President/CEO including scheduling and coordinating meetings conferences speaking engagements and other calendar appointments along with meal arrangements travel accommodations and completing expense reports.
- Coordinate preparation of documents presentations reports and other materials for internal or external purposes and independently review and edit for accuracy completeness and consistency throughout.
- Act as liaison with Board of Directors including coordinating all aspects of and attending Board meetings and annual retreat disseminating information and notices coordinating meeting dates recording meeting minutes maintaining record books and assisting Board members with travel arrangements and meal planning as needed; develop and maintain Board membership and key contacts database.
- Provide support to Agency leadership in their roles as staff liaison to Board Committees including scheduling recording meeting minutes coordinating preparation of documents presentations reports and other materials.
- Review all correspondence prepared for CEOs signature to ensure accuracy and completeness as well as consistency with organizational policies and practices.
- Coordinate Agency and community initiatives in which CEO plays lead role including meeting scheduling and support agenda development preparation and distribution of minutes reports and materials.
- Proactively prepare and provide CEO with background information and/or briefing materials in preparation for scheduled appointments meetings and speaking engagements.
- Manage effective information flow between all levels of CEOs internal and external contacts on a wide spectrum of Agencys plans and priorities.
- Draft and prepare routine and nonroutine reports analyses presentations and other related written communication for internal or external purposes independently and as directed by CEO.
- Anticipate challenges and provide solutions proactively to keep operations running smoothly.
- Conduct research on issues relating to human/social services Board community relations and legislative/regulatory issues at federal state and local levels.
- Work directly with senior leadership to facilitate communication and information necessary to facilitate Agency planning and updates.
- Support Leadership Team via meeting logistics preparation and recording meeting minutes as needed.
Qualification Requirements: An individual may obtain skills through a variety of professional personal educational and volunteer experiences. The requirements listed below are representative of the knowledge skills and/or abilities required to perform essential job duties.
- Minimum five 5 years of administrative support and coordination experience with at least two 2 years of experience supporting executives.
- Experience working with a nonprofit Board of Directors preferred.
- Bachelors degree with concentration in nonprofit management public administration social services political science communication or other fields providing a wellrounded background for application in the nonprofit human services sector preferred.
- Superior organizational analytical and administrative skills with high levels of attention to detail and a demonstrated ability to anticipate needs by maintaining organizational agility and allowing seamless of multiple priorities.
- Strong project management skills with a demonstrated ability to consistently meet deadlines take initiative and drive projects and tasks from initial stages through completion.
- Excellent interpersonal skills with demonstrated abilityto build and maintain relationships with all stakeholders including Board members staff external partners and other constituents.
- Exceptional oral and written communication skills; demonstrated experience in research analysis and preparation of summary and project reports.
- Oral and written fluency in English; additional language skills always welcome.
- Proactive innovative and selfdriven approach to problem solving.
- Digital and technical proficiency including advanced knowledge of Microsoft Office Suite familiarity with digital platforms (such as Canva or related applications) and excellent calendar management skills.
- Keen eye for visual presentation elements and aesthetics skilled at utilizing compelling and effective ways to portray information in visually appealing formats and graphic design skills.
Additional Requirements:
- Must be available to respond to and take action on requests with short notice and quick turnaround times as needed.
- Will be called upon to work beyond normal working hours at times.
- This is a hybrid position with some local travel to community locations Agency office sites and various meeting/event sites.
- Must be able to demonstrate and live the organizational values of Communication Integrity Respect Collaboration and Accountability.
- Successful completion of background checks required upon hire.
Required Experience:
IC
Employment Type
Full-Time
