Administrative Assistant 2

The individual in this position is expected to perform a variety of secretarial and administrative tasks effectively meet multiple daily deadlines prioritize and organize tasks demonstrate attention to detail including proofreading grammar and formatting documents handle uploading and downloading files as well as navigating email and File Explorer be adaptable to new responsibilities maintain confidentiality and have substantive legal and clerical experience.

The Administrative Assistant works under the direction of the Administrative Assistant to the Chief Staff Attorneys and Administrative Supervisors.

Typical Duties

• Performs operation support duties for the attorneys within Central Legal Staff.
• Uses the Courts case management system for electronic case file maintenance and management (PACMS).
• Learns and applies standard formats used in the office as to correspondence and specialized legal documents and understands the functions and significance of each.
• Performs standard secretarial tasks including filing and preparing documents and correspondence.
• Assists the Administrative Supervisor in the performance of duties such as: circulating motions and orders electronically to Chambers; entering and maintaining electronic voting records; tracking and tabulating voting records; assigning motions/filings to attorneys; preparing proofreading and transmitting standard orders for filing; coordinating workflowrouting; following and expediting processing of information; ensuring case or motion completion dates are met; monitoring progress of all assignments through a complex system of electronic flags and events; performing daily quality control review of PACMS entries; and working closely with the Prothonotarys Office and the Reporters Office regarding interdepartment work.
• Provides all support functions required for the office to run smoothly such as: operating all office and computer equipment; establishing and maintaining both electronic and paper case files; sorting reviewing and distributing both mail and email; answering main phone line transferring calls and retrieving department voicemail; answering inquiries from Chambers Interoffice Departments and Staff Attorneys; ordering and maintaining office supplies; maintaining and updating Central Legal Staff library; approving and submitting bills to the Office of the Executive Administrator for processing; and submitting business expense vouchers to the Office of the Executive Administrator.
• Arrives at work on time and is present during scheduled working hours; cooperates with Chambers supervisors and coworkers as necessary to ensure to smooth and efficient operation of the Court.
• Assists and provides backup to other Central Legal Staff Secretaries as necessary particularly if the other Judicial Secretaries are unavailable due to vacation sick leave etc.
• Is available to assist all staff in the office as needed to ensure an even and accurate workflow within the district office.
• Performs other administrative support duties and related work as required.

Minimum Qualifications

• Minimum of two years of experience in a professional legal or court setting performing a variety of clerical support services to office staff include typing secretarial and administrative clerical work.

Additional Qualifications/Preferences

• Competent with spelling punctuation and grammar as well as general office practices and procedures.
• Proficiency in Microsoft Office Suite 365.
• Experience in proofreading.
• Prior experience with or before the Pennsylvania appellate courts is preferred but not required.
• Ability to maintain a high level of integrity in the performance of job duties.
• Satisfactory criminal background check required.

Job Highlights

• Excellent benefits program including comprehensive lowcost medical dental vision and prescription plans for employees and eligible family members beginning on the first day of employment.
• 13 paid holidays 12 paid sick days and 12 paid vacation days per year.
• Salary increases student loan forgiveness plans employee assistance programs and State retirement plans.
• Telework may be available up to 2 days per week after training.

Salary information

• How to Apply

• Apply online through the Workday website Careers (myworkdayjobs). Applicants must submit a cover letter resume and a list of references.
• Commencement date: April 2025
• Salary Range$47069$61452

Applicants requiring accommodation for any part of the application and/or interview process should contact Human Resources ator