Administrative AssistantPart Time
Administrative AssistantPart Time
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Job Description:
Position : Administrative Assistant(Part Time)
Location : San Diego CA
Duration : 12 Months
Total Hours/week :20.00 Hours per Day : 4
Description:
- Part time admin assistant who can support the finance group
- Flexible hours but preference for mornings.
- Top skills for this position: Sense of urgency/proactive attitude and detail orientated.
- Necessary Skills:
- Demonstrated ability to make independent decisions detailed oriented and effective oral and written communication and interpersonal skills.
- Effective analytical and problem solving skills.
- Administrative tasks include; scheduling meetings and travel calendar management (booking meetings conference rooms etc. preparing PowerPoint presentations and reports database maintenance maintaining filing system and office supply inventory.
- Proficient in Word and Excel. Proficient in SAP for purchase order creation.
- Provides support on correspondence and presentations. Manage and coordinate all arrangements for meetings held both internally and externally.
- Complete projects and presentations using (PowerPoint Word and Excel). Additional project work as required.
- Manage travel arrangements; both domestically and internationally including air hotel ground transportation and expense report submissions.
- Organizing and maintaining department and other files.
- Effective analytical and problem solving skills.
- Responsible for key dates and internal event planning as necessary.
- Governing the organizational space for the department to ensure highly efficient working environment that remains clean and ordered.
Job Duties:
- Centralized office supplies ordering/mgmt.
- Travel arrangements
- Resolving meeting conflicts
- Expense reports
- Org charts management
- Opening tickets with IT for onboarding
- Welcoming new hires campus walk; new hire packet; orientation; systems access; introductions to key personnel etc
- Maintain a Deptwide ICE tracker
- Coordinating resumes/interviews/calendars for open roles
- Coordinating events recognition events teambuilding catered lunches Town Halls etc.
Qualifications:
- High School Diploma or some college or secretarial education required.
- The successful candidate will have supported executive level positions in the past and have at least 2 years of experience supporting senior business leaders.
- Individual must be highly motivated and organized and willing to accept additional responsibility as required by the position.
- Organized selfstarter who can work independently.
- Excellent follow through skills.
- Team player with excellent communications skills (written and verbal proofreading skills).
- Excellent computer skills. Experienced in compiling presentations. Spreadsheet and/or financial analysis skills preferred.
- Experience with Word processing PowerPoint and Microsoft Outlook and Microsoft Office skills are essential.
- Experience with SAP and Concur highly preferred
- Managing multiple priorities and demonstrating independent thinking
Employment Type
Part-Time
