Now Hiring Office Admin
Now Hiring Office Admin
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1 Vacancy
Job Description
Office Administrator
Location: Careers of America Port of Brownsville TX
Employment Type: FullTime
Careers of America is dedicated to training the next generation of skilled craftsmen offering specialized programs in welding and fitting. We take pride in providing handson training and career development opportunities for our students.
Job Summary:We are looking for a highly organized and proactive Office Administrator to support our operations. This role requires someone who can multitask efficiently and take initiative in handling administrative duties student recruitment recordkeeping and material ordering. The ideal candidate will be detailoriented adaptable and have strong communication skills.
Key Responsibilities:Administrative & Office Management:
- Maintain accurate records for students staff and training programs.
- Organize and manage digital and physical files related to enrollment certifications and compliance.
- Order and track supplies training materials and equipment as needed.
- Handle scheduling and coordination of classes exams and meetings.
Student Recruitment & Support:
- Assist in the recruitment and enrollment process for students.
- Provide information to prospective students regarding programs tuition and schedules.
- Maintain communication with students regarding deadlines required documents and program updates.
- Help coordinate student orientations and provide support during training sessions.
Operations & Compliance:
- Ensure all documentation and reports are completed and submitted on time.
- Maintain compliance with state and industry regulations for training programs.
- Assist with processing paperwork for certifications and licensing.
Customer Service & Communication:
- Serve as the first point of contact for inquiries via phone email and inperson visits.
- Communicate with vendors suppliers and partners regarding orders billing and scheduling.
- Support instructors and staff with administrative tasks as needed.
- Previous experience in office administration customer service or a similar role.
- Strong organizational and time management skills.
- Proficiency in Microsoft Office (Word Excel Outlook) and database management.
- Ability to multitask and work in a fastpaced environment.
- Excellent verbal and written communication skills.
- Bilingual in English and Spanish is a plus.
- Be part of a growing organization that is shaping the future of skilled trades.
- Work in a dynamic and supportive environment.
- Opportunity to make a meaningful impact on students career paths.
Interested candidates can apply by sending their resume to or calling.
Employment Type
Full Time
