ReceptionistData Entry Clerk
ReceptionistData Entry Clerk
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Receptionist/data entry clerk needed for very busy growing law firm. Strong customer service and organizational skills a must. Experience preferred. Bilingual English/Spanish a plus. Health dental matching 401k and paid time off. Employer is a drug free workplace and an equal opportunity employer.
Job duties (including but not limited to)
Answer telephone calls in a timely professional welcoming manner and direct calls to the appropriate department/person
Page employees for calls and visitors
Take accurate telephone messages to Include name of caller facility they are calling from (if not a client) and secure an accurate callback number.
Receive visitors to the firm in a professional welcoming manner and notify the appropriate employee(s) of their arrival
Complete the entry of new client data in the firms case management system.
Initiate and send professional emails and form letters to new clients
Assist the Admin department with support as needed
Assist other support staff with various secretarial/administrative tasks
Ensure that the lobbies of both buildings are kept in a neat and tidy manner and snacks/drinks are stocked
Handle special requests from guests
Monitor conference room calendar for usage and available space
Check and forward incoming electronic faxes and send to appropriate party
Qualifications
Excellent communication skills
Ability to provide superior customer experience
Computer and Microsoft 365 literacy
Ability to learn new software quickly
Ability to work in a team environment
Excellent secretarial and organizational skills
Ability to juggle multiple activities and work under pressure
Attention to detail
Client Confidentiality
Dependability
Ability to use personal cell phone for twofactor authentication as needed
Employment Type
Full-Time
