Senior Accounts Payable Specialist

We are on the lookout for individuals who thrive in the collaborative spirit of engineering where their efforts are appreciated and excellence is recognized. Join our dynamic team where you can play a crucial role in creating a meaningful and longlasting influence on the communities we serve.

Apply now for our Senior Accounts Payable Specialist opportunity based in our Meridian ID office.

Job Summary:

We are seeking a detailoriented Senior Accounts Payable Specialist to join our finance team in the engineering industry. The ideal candidate will have extensive experience in managing accounts payable processes including vendor invoices credit card transactions and expense reimbursements while ensuring timely and accurate payments. This role requires a strong understanding of A&E projectbased accounting vendor management and cost control.

Duties/Responsibilities:

• Accounts Payable & Credit Card Management:
  • Process and review vendor invoices and ensure accurate coding to appropriate projects cost centers and GL accounts.
  • Manage corporate credit card programs including expense review reconciliations and policy compliance.
  • Ensure timely processing of credit card payments and resolve any disputed charges with vendors or financial institutions.
  • Reconcile vendor statements credit card statements and resolve discrepancies promptly.
  • Maintain AP and credit card aging reports ensuring timely resolution of outstanding balances.
  • Vendor setup W9 procurement and 1099 reporting
  • Maintain detailed records of lease payments including vendor information invoice numbers payment dates and amounts
  Project Accounting & Compliance:
  • Collaborate with project managers and procurement teams to ensure invoices and credit card expenses align with contracts purchase orders and project budgets.
  • Assist in tracking projectrelated expenses and ensure accurate cost allocations.
  • Ensure compliance with company expense policies industry regulations and contract terms.
  • Sales and Use tax filing
  Vendor & Credit Card Program Relations:
  • Establish and maintain strong relationships with vendors and subcontractors addressing inquiries and resolving payment issues efficiently.
  • Work with credit card providers to monitor credit limits fraud prevention measures and expense policies.
  Process Improvement & System Optimization:
  • Identify opportunities for automation and efficiency improvements in the AP and credit card expense management process.
  • Support the implementation of AP software or ERP systems used in the A&E industry (e.g. Deltek Vision/Vantagepoint SAP Oracle Concur Expensify).
  • Ensure adherence to best practices and internal financial policies.
  Reporting & Audit Support:
  • Prepare monthly and quarterly AP and credit card expense reports for management review.
  • Assist in external audits by providing necessary documentation and explanations.
  • Ensure all credit card transactions are documented approved and properly classified.

Required Skills/Abilities:

• Technical Skills:
  • Proficiency in AP automation software and ERP systems (e.g. Deltek Vision/Vantagepoint)
  • Knowledge of GAAP and A&E industryspecific accounting principles.
  • Advanced proficiency in Excel (pivot tables XLOOKUP data analysis).
• Soft Skills:
  • Strong attention to detail and problemsolving abilities.
  • Excellent verbal and written communication skills.
  • Ability to manage multiple priorities in a fastpaced environment.
    
• Preferred Qualifications:
  • Experience with Construction billing subcontractor payments and retainage accounting.

Education and Experience:

• Education: Associates degree in accounting finance or a related field preferred.
• Experience: Minimum of 35 years of accounts payable experience preferably in the architecture engineering or construction (AEC) industry.
  

Benefits:

• Paid employee health dental and vision insurance
• Partially paid health dental and vision insurance for dependents
• Shortterm and longterm disability insurance
• Life insurance
• Employee assistance program (EAP)
• Flexible spending account (FSA)
• Health reimbursement arrangement (HRA)
• 401k match program & access to asset management services
• Yearend bonus
• Costco membership
• Paid time off (PTO) and PTO sell back program
• Parental Leave
• Tuition Reimbursement
• Paid day of community service
  

We are a midsized consulting firm providing water wastewater civil transportation and structural engineering services throughout the West including Oregon Washington Idaho Nevada and Utah. We provide clientfocused solutions in surface water water and wastewater engineering as well as transportation planning roadway bridges and vertical structures site civil design construction management electrical controls and surveying. Our clients include federal state and local agencies as well as small and medium sized cities. Our work is never boring and always influences the communities we serve. We take joy in everything we do from work to play our staff finds ways to be more human and balanced.

Please review the Voluntary SelfIdentification of Disability form foundhereto answer the questions provided at the bottom of the application process.

Keller Associates Inc. is an Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin disability or veteran status.