Facilities Manager
Facilities Manager
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1 Vacancy
Job Description
Job Description:
The Facilities Manager is responsible for overseeing all aspects of the campus and Childrens School physical plans including maintenance repairs custodial services groundskeeping and building systems ensuring the functionality and safety of facilities while adhering to budgetary constraints and supporting the academic mission of Pacific Oaks. This role requires strong technical knowledge project management skills and the ability to collaborate with various departments and community agencies. The incumbent must possess strong organizational abilities proficiency with computers and other technology excellent written and verbal communication skills focused attention to detail and ability to followthrough on assigned projects.
This position is located in Pasadena and reports directly to Office of the President.
Work Schedule: Monday Friday 8:00 am 5:00 pm). Schedule and shift are subject to change in accordance with the departments needs.
ESSENTIAL FUNCTIONS:
Plan organize and direct the work of consultants and contractors.
Analyze problems identify alternative solutions and project the consequences of proposed actions.
Develop monitor review and manage College & Childrens School construction budgets.
Represent PO at meetings with others regarding construction and remodeling of PO facilities. Prepare oral and written reports and recommendations.
Manage office and classroom setups including special events workstation planning ordering desk supplies and furniture supplies.
Maintain office efficiency by planning and implementing office systems policies and procedures layouts and equipment procurement.
Negotiate pricing and contract terms with prospective vendors contractors and suppliers for facilities projects.
Make necessary purchases for the College including office and kitchen supplies.
Ensure timely processing and distribution of mail including daily collection/distribution of overnight courier packages and timely ordering of all recurring and special purchases for the organization.
Supervise Facilities personnel to ensure that general maintenance custodial services and minor repairs are conducted effectively at Pacific Oaks College and Childrens School.
Collaborate with Pacific Oaks Childrens School Office Manager to ensure critical and seasonal facilities projects are planned and implemented effectively.
Collaborate with the IT Supervisor to maintain office equipment such as copy machines printers and fax machines to ensure they are in optimal working order including management of vendor relationships.
Manage the College security system including the badging process and security officer detail.
Ensure facilities are maintained in compliance with all applicable safety building and fire codes.
Act as the primary liaison with building management cleaning services and local vendors to maintain facility security and cleanliness.
Serve as the primary liaison on all facilities matters including ensuring that facilities are clean wellmaintained and secured; establish relationship with building management cleaning crews and other vendors as necessary.
Provide historical reference by coordinating onsite and offsite storage maintenance for retention protection retrieval transfer and disposal of records.
Assist with the development and implementation of processes and procedures as deemed necessary to successful operations.
Develop and maintain inventory controls where needed.
Provide regular communication to the Office of the President and Finance Office through project plans updates discussions about challenges and formulation of strategies and solutions.
Work closely with the Finance Office on budgeting for capital and routine maintenance needs.
Other duties as assigned.
ESSENTIAL KNOWLEDGE SKILLS and ABILITIES:
Excellent project management and supervisory skills .
Demonstrates sound work ethic and flexibility.
Demonstrated ability to use independent judgment to plan and accomplish goals while collaborating effectively with others to achieve shared objectives.
Ability and willingness to go above and beyond job requirements.
Task oriented with capability to work independently.
Excellent interpersonal skills and team building skills.
Analytical and results oriented with record of decisions making and problem solving skills.
Effective organizational verbal and written communications skills.
Strong time management skills.
Proficient in using technology and with relevant applications including MS Office.
Ability to maintain a high level of accuracy in preparing and entering information.
Demonstrates punctuality and adheres to appropriate attendance standards.
Communicates with all members of the PO community openly directly promptly and constructively.
Maintains a high level of professionalism and confidentiality with faculty teachers and staff.
Demonstrated experience supervising custodial maintenance or facilities personnel.
Must be able to walk frequently throughout campus buildings while executing and overseeing multiple projects at the College and Childrens School
Must have the ability to drive a personal vehicle between Pacific Oaks College Pacific Oaks Childrens School and other local establishments or vendor locations as needed. A valid drivers license and reliable transportation are .
POSITION QUALIFICATIONS:
A minimum of 36 years of experience in Office Administration
Bachelors degree .
Ability to work occasionally in the evenings and weekends.
Apply Link:
Company:
Pacific OaksRequired Experience:
Manager
Employment Type
Full-Time
