Department Chair Education

Job Description:

POSITION SUMMARY:

The Department Chair serves as a member of the academic and administrative leadership team of Pacific Oaks College managing programs within the assigned department and providing strategic and organizational leadership toward the development support assessment and improvement of student learning outcomes. The Department Chair works closely with faculty staff and administration to promote the continuous improvement of programs and provides leadership to foster a collaborative and innovative educational environment.

This position is located at the Pacific Oaks College campus in Pasadena and reports directly to the Vice President of Academic Affairs (VPAA).

SUPERVISION RECEIVED:

Direction: The incumbent establishes methods and procedures for attaining specific goals and objectives and receives guidance in terms of broad goals. Only the final results of work are typically reviewed.

SUPERVISION EXERCISED:

Full management position responsible for managing employees within a department unit and/or subdivision. To qualify as full management a position is responsible for at least one fulltime employee in the Workday system which includes performance management time off approval etc. Other responsibilities may include workforce planning authority for disciplinary action interviewing selecting and training staff making decisions regarding pay.

# of Supervised Directly# of Supervised Indirectly

FTE (Nonexempt): 1015FTE (Nonexempt): 35

FTE (Exempt): 6FTE (Exempt): 2

FTE Total: 1621FTE Total: 57

ESSENTIAL FUNCTIONS:

Strategic Leadership & Vision:

• Lead the development and of a strategic vision for the department aligning initiatives with broader institutional goals and emerging trends in higher education.

• Develop and implement effective strategies to enhance student learning outcomes utilizing assessment data to guide decisionmaking.

Faculty Leadership & Development:

• Recruit develop supervise retain and assess faculty within the department including conducting regular performance reviews with actionable feedback.

• Supervise and assess the quality of instructional delivery to ensure teaching methods and course content adhere to best practices and meet student learning outcomes.

• Support the continuous professional development of faculty through workshops mentorship programs and other resources that foster innovation and teaching excellence.

• Establish and implement clear faculty performance expectations ensuring alignment with institutional goals and student success metrics.

• Conduct structured goal development and performance appraisal processes offering faculty constructive feedback and targeted professional growth opportunities.

• Identify and address department faculty and staff performance issues proactively through coaching and structured development plans.

Curriculum Development & Instructional Oversight:

• Manage the ongoing development review and assessment of curriculum and learning outcomes for programs within the department.

• Ensure that all programs remain relevant innovative and compliant with academic professional and regulatory standards.

Budget & Resource Management:

• Develop and manage the departments budget ensuring effective allocation of resources to support department initiatives and growth.

Teaching & Student Advising:

• Assume teaching responsibilities in courses based on student enrollment ensuring highquality instruction that reflects current best practices.

• Advise department students to support academic and professional development.

Curriculum Leadership:

• Lead curriculum development and review efforts by collaborating with faculty integrating researchbased practices and ensuring that courses remain innovative rigorous and aligned with program learning outcomes.

• Design and deliver engaging learning experiences that prepare students for professional success.

Program Development & External Relations

• Identify opportunities for and manage the development of new programs within the department in consultation with faculty and administration.

• Work collaboratively to promote the departments programs and engage with external stakeholders including alumni industry partners and community organizations.

Reporting Communication and Collaboration

• Provide reports and presentations to internal and external stakeholders as required.

• Coordinate with academic leadership and other departments to ensure the alignment of department strategies with institutional goals.

• Represent the department at college functions external meetings and professional events.

• Respond in a timely manner to inquiries from students faculty and staff.

Additional Duties

Perform other duties as assigned by the VPAA or President to support the department and colleges mission.

Is regular attendance an essential function Yes No

ESSENTIAL KNOWLEDGE SKILLS and ABILITIES:

• KNOWLEDGE:

  • Knowledge of the fields and disciplines of the departments programs from an organizational scholarly cultural institutional and regulatory perspective.

  • Knowledge and support of the colleges mission values goals pedagogy governance and methods of financing.

  • Indepth knowledge of curriculum design multimodal instructional methods and assessment practices in higher education.

• SKILLS:

  • Excellent verbal and written communication skills with the ability to work effectively and collaboratively with faculty staff students and external stakeholders.

  • Proficiency in Microsoft Office and general office software.

• ABILITIES:

  • Ability to manage multiple priorities in a dynamic environment and successfully meet objectives on time.

  • Evidence of sound judgment and discretion when applying relevant policies and procedures.

  • Evidence of establishing and maintaining effective work relationships both internally and externally.

  • Ability to interpret and apply policies procedures and guidelines following appropriate professional and ethical principles.

PREFERRED KNOWLEDGE SKILLS and ABILITIES:

• KNOWLEDGE:

  • Experience with accreditation processes and accrediting bodies.

  • Knowledge of the principles and practices of project management.

  • Familiarity with innovative teaching methods and technology in education.

• SKILLS:

  • Proficiency in statistical and project management software.

• ABILITIES:

  • Experience in course sequencing and development.

  • Strong interpersonal and relationshipbuilding skills.

POSITION QUALIFICATIONS:

• Education:

  • Required: Earned masters degree in a relevant field from an accredited institution.

• Experience:

  • Required:

    • Demonstrated leadership experience in higher education with evidence of effective management of academic initiatives projects or teams.

    • Experience working with accreditation and regulatory requirements related to academic programs.

    • A strong record of teaching excellence service and scholarship.

    • Experience managing academic programs maintaining and analyzing data and developing presentations reports and other documents.

    • Evidence of effective decisionmaking in collaborative settings.

  • Preferred:

    • Experience with program review and online instructional delivery.

    • Demonstrated success with state and professional accreditation agencies and regulators.

    • Experience in faculty development and mentoring.

    • Proven ability to manage academic programs including maintaining and analyzing data and developing presentations reports and other documents.

    • Experience in faculty development and mentoring with a clear record of supporting and enhancing faculty performance and growth.

    • Evidence of effective decisionmaking in collaborative settings

TYPICAL WORKING CONDITIONS

• Office environment; typically 70 degrees

• Noise level is usually quiet to moderately noisy while in the office

EQUIPMENT USED:

• Computer/Laptop

• Calculator/10key

• Telephone

• Copier scanner and fax machines

ESSENTIAL PHYSICAL & MENTAL TASKS:

Physical Demands:

Standing Lifting: # Lbs.

Pushing/Pulling Driving

Walking Carrying

Hearing Speaking

Reaching Writing

Squatting/Kneeling Seeing

Climbing Pushing

Other: Typing

Physical Environment Exposed to:

Noise Heat/Cold Fumes/Gases

Human Tissue/Fluids

Chemicals Carcinogens Dirt

Animal Tissue/Fluids

Toxic Chemicals Radiation Other:

Biohazardous Material

Mental Demands:

Reading Frequent Interruptions

Periods of Concentrated Attention

Detailed Work Irregular Work Schedule

Frequent Contact with People

Frequent Deadlines Other:

Multiple Concurrent Tasks

TRAVEL: 10 of total time

ENVIRONMENTAL CONDITIONS:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job:

The noise level in the work environment is usually quite to moderately noisy while in the office. The office temperature is about 70 degrees.

DECISION MAKING:

The position is governed by the policies of Pacific Oaks along with established procedures for the department. Independent judgment is required in the supervision of personnel as well as in the carrying out of the departments strategic goals and budget management.

CONTACT RESPONSIBILITIES:

Routine exchange or presentation of information.

Responsible for demonstrating professionalism and leadership in resolving conflicts with students and employees. Recommends alternative approaches to solve problems and conflicts.

FINANCIAL RESPONSIBILITY:

This position does require the management of budgets but it is required to follow Pacific Oaks policies for purchasing and budget approvals.

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