Accounts Payable Coordinator I
Accounts Payable Coordinator I
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Job Description
About ECC:
Work Schedule:
Rate of Pay:
This is a FullTime Support Staff position at grade 13 with an annual salary range of $47571 to $63428. The salary offer will be based on education and experience in alignment with the Colleges compensation philosophy and the current Collective Bargaining Agreement (CBA) if applicable.
Benefits:
- Medical Dental Vision Insurance
- Life and LongTerm Disability Insurance
- Flexible Spending Account (FSA DCA Commuter)
- Retirement Plans (Pension 457b 403b)
- Time Off with Pay
- Professional Development/Expense
- Tuition Reimbursement
- Employee Assistance Program (EAP)
- Sick Banks
FLSA Status:
Grant Funded:
Job Summary:
An employee in this classification performs Accounts Payable functions according to established procedures and accounting principles. They handle all related A/P transactions reconciliations verifications and audits. Additionally they coordinate the daily work of the Accounts Payable Specialist to ensure the accurate and timely payment of all invoices. General supervision is provided by assigned manager.
Required Knowledge Skills & Abilities:
- Associates degree (AA) or equivalent from twoyear college or technical school; or equivalent combination of education and/or experience.
- Five years general accounting or accounts payable experience required.
- Excellent written and oral communication skills.
- Proficiency in the use of accounting software and Microsoft Office Software (Word Excel and Outlook).
- Ability to work a flexible schedule which includes days/evenings/weekends as needed by the department
Desired Knowledge Skills & Abilities:
.
Essential Duties:
- Audit invoices and vouchers to ensure accuracy. Verify vendor statements and handle all correspondence with vendors staff and students.
- Coordinate daily work load for the Accounts Payable Specialist ensuring accuracy and consistency in assigned responsibilities.
- Enter all information into system. Verify details to the Accounts Payable system including balancing budget special handling and check distribution.
- Assist in annual tax reporting to maintain compliance with Internal Revenue Service regulations. Prepare filing reports and followup with IRS.
- Void and reissue checks request stop payments as needed and process voided vouchers.
- Maintain Accounts Payable files to ensure accuracy in reporting.
Other Duties:
- Prepare special reports statistics and assist with special projects as needed.
- Perform other jobrelated duties as assigned which pertain to the job description.
Physical Demands:
Sedentary Work: Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift carry push pull or otherwise move objects including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met
Visual Acuity:
Position requires close visual acuity to perform activities (i.e. preparing/analyzing data and figures; transcribing; viewing a computer monitor; extensive reading; visual inspection involving small defects small parts and/or operation of machines; using measurement devices; and/or assembly or fabrication parts at distances close to the eyes).
Work Environment:
Quiet conditions
Environmental Conditions:
Typical office of administrative conditions.
Current SSECCA Union Member Information:
The initial posting date for this position is 03/06/2025. Elgin Community College Support Staff Association (SSECCA) members that apply by 03/13/2025 and meet the posted minimum qualifications will receive full consideration.
Equal Employment Opportunity Statement:
Elgin Community College does not discriminate or tolerate discrimination against any member of its community on the basis of race color national origin ancestry sex/gender/gender identity age religion disability pregnancy veteran status marital status sexual orientation or any other status protected by applicable federal state or local law in matters of admissions employment or in any aspect of the educational programs or activities it offers.
In addition Elgin Community College provides reasonable accommodations to qualified individuals with disabilities to ensure equal access and equal opportunities with regard to employment practices educational opportunities and programs and services. If you need a reasonable accommodation for any part of the application and hiring process please notify the Colleges EEO/AA Officer. Determinations on request for a reasonable accommodation will be made on a casebycase basis.
Required Experience:
IC
Employment Type
Full-Time
