Executive Assistant- Financial Affairs
Executive Assistant- Financial Affairs
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1 Vacancy
Job Description
Overview
New York Institute of Technologys six schools and colleges offer undergraduate graduate and professional degree programs in indemand disciplines including computer science data science and cybersecurity; biology health professions and medicine; architecture and design; engineering; IT and digital technologies; management; and energy and sustainability. A nonprofit independent private and nonsectarian institute of higher education founded in 1955 it welcomes nearly 8000 students worldwide.
The university has campuses in New York City and Long Island New York; Jonesboro Arkansas; and Vancouver British Columbia as well as programs around the world. More than 112000 alumni are part of an engaged network of physicians architects scientists engineers business leaders digital artists and healthcare professionals. Together the universitys community of doers makers healers and innovators empowers graduates to change the world solve 21stcentury challenges and reinvent the future.
For more information visit nyit.
Responsibilities
Reporting to the VP Financial Affairs CFO & Treasurer (CFO) the Executive Assistant provides highlevel confidential administrative and operational support to efficiently accomplish multiple cyclical obligations related to financial and budget requirements assist in preparing materials for Board of Trustee and committees (BOT) banks rating agencies insurers auditors and other internal and external audiences; support the CFO and other finance staff in the accomplishment of key institutional and organizational goals. The position requires excellent judgment and discretion in independent matters of significance. The incumbent will also function as a liaison between the CFO and other internal departments and various external organizations. Other duties and responsibilities involve management of finance office operations calendar management purchasing and related duties.
Responsibilities:
- Organize and prioritize the CFOs communications and emails based on level of importance and priority.
- Manage CFOs daily calendar including scheduling organizing meetings confirming appointments writing itineraries organizing catering when necessary and prioritizing the most sensitive matters. Effectively screens all visitors calls and determining what level of support is needed in a polite professional manner.
- Provide complex administrative support for the CFO and finance professional staff including making travel arrangements purchasing and initiating payment for office supplies equipment and services; coordinating IT support; processing and monitoring basic office forms; communications workflow inquiries and/or other related information.
- Manage personnel action items for all staff including assisting in drafting job descriptions posting positions monitoring applications scheduling interviews as needed.
- Review standard operating processes and procedures to streamline and create efficiencies for the department and better effectively support the CFO.
- Organize and maintain a comprehensive and accurate filing system classifying retrieving and disposing of correspondence records reports and other documents.
- Track multistep projects and contracts/drafts under review by CFO and manage progress on advancement of open items; maintain related files and records; monitor approval and essential completion dates for project and contractual tasks.
- Provide notary public services for CFO and other finance staff as needed for various contracts banking requirements and other related needs.
- Provide administrative support for CFO and other finance professionals in preparation of BOT materials. Similarly provide support in drafting and completing presentation materials for financial reporting to academic Senate Operating Budget Committee rating agencies and other internal and external audiences.
- Assist the CFO in preparation of all reports on departmental activities departmental budgets maintaining departmental records and providing necessary documentation as needed for internal and external use.
- Prepare meeting materials room bookings and other logistical support for all meetings.
- Must be able to travel to other campuses as needed. Remote work permitted 12 days per week; 34 days in person.
- Other duties as assigned.
Qualifications
Bachelor of Arts required.
New York State Notary Public license required (must have seal.
Temptoperm position may be offered on contingent basis provided candidate successfully obtains NP license within 90 days after start date.
Desired experience in finance or other Clevel support preferred.
Strong computer data management and technology skills.
Proficient in all Microsoft Office Suite applications Zoom Adobe.
Knowledge of Oracle EBS is preferred but not required.
Robust organization and time management skills and strong attention to detail.
Excellent verbal and written communication skills.
Quick and efficient learner professional and courteous demeanor
New York Institute of Technology offers numerous opportunities to enhance personal andprofessional growth and provides employees with a competitive compensation and benefits program inclusive of generous paid time off holidays tuition remission and retirement plans with employer contributions.
New York Institute of Technology is an Equal Opportunity Employer All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin disability or protected veteran status.
Other Information
In compliance with local legislation as well as to provide greater transparency to candidates the annual base salary range for this position is listed. New York Tech considers factors such as (but not limited to) scope and responsibilities of the position candidate experience/expertise education/training key skills geographic location internal peer equity as well as market organizational considerations and/or applicable collective bargaining agreement when extending an offer.
Minimum Salary
Maximum Salary
Employment Type
Full-Time
