Administrative Assistant
Administrative Assistant
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Job Description
JOB TITLE
Administrative AssistantLOCATION
WorcesterDEPARTMENT NAME
Mathematical SciencesDIVISION NAME
Worcester Polytechnic Institute WPIJOB DESCRIPTION SUMMARY
This studentfacing position provides clerical and administrative support to the Mathematical Sciences Department at WPI. The role involves routinely answering questions that require indepth knowledge of departmental policies and procedures. Additionally it offers a wide variety of clerical and administrative support to students faculty and staff members.JOB DESCRIPTION
- Provides primary administrative support to the Mathematical Sciences Department.
- Advertises student academic activity events and assists with colloquia and visitors as needed.
- Provides major organizational and administrative support to the director of the annual Mathematics Meet and the directors of the summer REU program; assists in organizing workshops including summer workshops.
- Assists with website content marketing materials colloquium seminar special lectures announcements and department news; interfaces with the marketing department to facilitate website content.
- Assists with daytoday logistics including room reservations printing event materials coordination of A/V and facilities support and catering orders for routinely occurring student professional development programs.
- Manages the purchase of office supplies card key access building keys and materials; maintains accurate purchasing and inventory records and manages Math textbook and library book orders.
- Demonstrates the ability to learn new skills (especially computer skills) and adapt to changing job requirements.
- Archives information (including electronic information) for future reference and use.
- Communicates effectively using tact discretion and confidentiality.
- Maintains and oversees confidential information requiring an indepth knowledge of procedures.
- Assists in training workstudy students.
- Performs other duties as assigned.
Requirements:
- Bachelors Degree or equivalent office experience. Minimum of five years appropriate administrative assistant experience a plus.
- Knowledge of general office procedures.
- Ability to interact with students and faculty productively.
- Positive attitude intellectual curiosity and strong work ethic.
- Proficiency in Microsoft office products (Word Excel Outlook One Drive Google Docs PowerPoint). Experience with Workday is a plus.
- The ability to communicate well prioritize duties manage multiple projects work independently and exercise good judgment is essential.
- Exceptional verbal and written communication skills
- Ability to handle multiple projects prioritize work and work independently.
- Strong customer service skills ability to listen and understand faculty/students needs.
Starting pay: $18.94 $19.60 per hour. This is an onsite 37.50 hours per week position.
WPIs benefits package includes a robust retirement match wellness perks tuition assistance and more!
FLSA STATUS
United States of America (NonExempt)WPI is an Equal Opportunity Employer. All qualified candidates will receive consideration for employment without regard to race color age religion sex sexual orientation gender identity national origin veteran statusor disability. It seeks individuals from all backgrounds and experiences who will contribute to a culture of creativity collaboration inclusion problem solving innovation high performance and change making.It is committed to maintaining a campus environment free of harassment and discrimination.
Employment Type
Full-Time
