Title Clerk
Title Clerk
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Job Description
BUTLER AUTOMOTIVE GROUP
Job Description
Job Title: Title Clerk
Department: Accounting
Reports To: Office Manager/Comptroller
SUMMARY
Processes car deals. Verifies costs for the accounting department including the costs of reconditioning and equipment addons and handles the legal transfer of documents for the Department of Motor Vehicles.
ESSENTIAL DUTIES include the following. Other duties may be assigned.
- Processes all new and used vehicles for registration in the state in which they will be titled.
- Prepares tax and title documents.
- Submits all legal transfer work to the Department of Motor Vehicles.
- Verifies that funds have been collected and the correct lienholder paid off before processing title applications.
- Checks for accuracy in the application and ensures that all information is complete.
- Prepares payoff checks for new vehicles and tradeins.
- Bills out all dealer trades and prepares Certificates of Origin.
- Processes employee payroll.
- Enrolls employees in health and 401(k) benefits when they are eligible.
- Maintains a system to verify outofstate titles.
- Compiles and maintains a complete list of all outstanding title work. Reports to management on the status of any missing or problem titles and provides a current list of outstanding titles to the comptroller at the end of month.
- Signs over titles for all wholesalers who have paid in full. Prepares a monthly report to management of any funds not collected from wholesalers due to missing or incomplete title work.
- Prepares stock cards for new and used vehicles.
- Posts vehicle sales and purchases.
- Processes/registers all vehicle warranties and extended service contracts maintaining a log of all contracts processed and mailed.
- Processes yearly renewal of dealer tags in conjunction with comptroller.
- Stays abreast of title regulations. Attends seminars held by local licensing bureaus and any available training on title regulations.
- Crosstrains others to handle title clerk daily responsibilities.
- Conducts periodic training sessions for F&I managers and sales personnel regarding title regulations and procedures and issues a written memo to managers and all sales personnel whenever regulations change.
- Directs title runner in daily routines.
- Maintains a professional appearance and a neat work area.
WE OFFER
Health life and dental insurance
401(k) plan
Paid vacation and holidays
Fiveday work week
Professional working environment
QUALIFICATIONS
To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE
One year certificate from college or technical school; or three to six months related experience and/or training; or equivalent combination of education and experience.
Employment Type
Full Time
