Contract Specialist
Contract Specialist
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Job Description
Primary Purpose:
Provide clerical and administrative support and training to the Procurement Services Division.
Qualifications:
Education/Certification:
High school diploma or GED certificate Bachelors degree in Business or related content preferred
Professional certification in purchasing preferred
Membership in a professional purchasing organization preferred
Special Knowledge/Skills:
Ability to effectively utilize computers with experience in Microsoft Windows applications (Word Excel PowerPoint Applications and Various Software)
Ability to work with numbers in an accurate and rapid manner
Ability to organize prioritize and meet established deadlines and handle multiple tasks
Ability to maintain accurate confidential and auditable records.
Ability to communicate effectively (verbal and written) using proper English grammar
Ability to prepare periodic purchasing reports via various software.
Experience:
Two years purchasing experience preferred
Two years purchasing experience with a school district or public agency preferred.
Major Responsibilities and Duties:
- Organize and prioritize daily work assignments to ensure completion of assignments.
- Process requisitions and purchase orders.
- Maintain internal purchasing division file system.
- Manage Purchasing Portal and Pro Depot.
- Upload correspondence to the Purchasing Portal and Share Drive.
- Assist in processing purchase orders valued up to $10000.
- Assist in expediting outstanding purchase orders.
- Setup TASBO classes to be taught at HCDE.
- Assist in processing change orders.
- Verify completeness and accuracy of paperwork from divisions.
- Provide PowerSchool purchasing module training to user departments.
- Process new vendor packets and verifying completeness of documents.
- Add vendors to PowerSchool database and update vendor information as needed.
- Assist in processing RFPs bids and contracts.
- File contracts and maintain database of all contracts.
- Assist with PCard process as needed.
- Verify status of vendors in the Excluded Parties List System (EPLS or SAM).
- Maintain good public relations with all parties for purchasing services.
- Provide excellent customer service to all users regarding all purchasing functions.
- Maintain confidentiality.
- Support Procurement staff with administrative requirements.
- Assist in compiling Board agenda information.
- Assist in entering budgets and completing documentation during the annual budget process.
- Assist with the preparation and submission of procurement award applications.
- Check RFP proposers references.
- Perform other duties as assigned.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
