Administrative Assistant

Hawaiian Ocean Transport (HOT) Inc. a subsidiary of Odyssey Logistics & Technology Corporation (OLT) is recruiting for a CDL Driver Class A for the domestic freight forwarding businesses of Hawaii.OLT is privately held and one of the top 100 US thirdparty logistics companies with operations across the US Europe and Asia. Working out of our Hayward terminal under general supervision the ideal candidate will assist in loading pickups and deliveries of freight. The Administrative Assistant will be responsible for invoicing of freight bills to include accurate and timely entry into the FileMaker system reviewing Bill of Ladings for accuracy and completeness.

What We Offer:

• Medical
• Vision
• Dental
• Life Insurance
• Paid Holidays and Paid Time Off
• 401(k)
• Steady yearround work

Essential Duties and Responsibilities: Sunday Thursday which may include early morning and/or late evenings

Essential Duties and Responsibilities:

• Professionally interact with internal and external customers Assign local dispatch and coordinate transfers
• Entry of all received freight bills into the customized software system
• Accurately enter proper freight destination and billing information for proper invoicing and delivery
• Capture OS&D warehouse notations and correct any data entry information throughout multiple company programs
• Assist with scanning bills of lading into software system
• Other duties as assigned

Qualifications:

• Ability to type minimum of 35 words per minute 10 key and a high level of accuracy is required.
• Minimum of three years of customer service and administrative experience
• Proficient computer skills and indepth knowledge of relevant software such as MS Outlook Excel and Word
• Knowledge of standard office administrative practices and procedures
• Knowledge of transportation and/or household goods industry helpful
• Willing and able to work with all personality types with a professional helpful manner
• Ability and desire to perform well in a fastpaced fluid environment where tasks change quickly
• Have the ability to effectively communicate and present information andrespond to questions from management customers and the general public
• Must be able to communicate with a positive team mentality at all times both written and verbal
• Ability to report in all areas of Warehouse and Administrative operations
• Adapt to new processes quickly and streamline current processes as necessary
• Analytical ability is desired
• Must be able to pass PreEmployment drug screening and background check

Language Skills:

• Employee must have the ability to read write interpret and analyze corporate memos company procedures and government agency regulations.
• Have the ability to speak and understand the English language.
• Have the ability to effectively present information and respond to inquiries from managers customers coworkers and the general public.
• Must command excellent telephone etiquette.

Reasoning Abilities:

• Employee must have the ability to solve practical problems and deal with a variety of variables in situations in a professional manner.
• Ability to interpret a variety of information and instructions in written oral diagram or schedule form.
• He/she must know how to communicate effectively for instruction and/or guidance verbally and in writing

Certificates Licenses:

None required

Physical Demands:

The physical demands described here are representative of those that must be met by the employee to successfully perform the essential functions of this job.

• Stand walk sit stoop and reach with hands and arms.
• Prolonged periods of time entering data into the computer system.
• Multiple phone lines requiring assistance during work shift.

Work Environment and Environmental Conditions:

• Time sensitive data entry requirements
• Low to moderate noise levels
• Warehouse environment which is subject to safety guidelines proper clothing and subject to diverse weather conditions.