Accounts Payable Coordinator

We pride ourselves on creating a warm and caring work environment for our employees! We treat one another with dignity seek understanding and we value differences.

About us: The Sisters of the Holy Names of Jesus and Mary (SNJM) is an international congregation of Catholic Sisters.

If the SNJM work environment sounds like what you are looking for we invite you to apply for the position we have in our Lake Oswego/Marylhurst office.

What we offer: A competitive package for our employees including:

• Medical/dental/vision/life insurance we pay 100 of employeeonly premiums for full time employees
• 401(k) program with employer matching
• 11 paid holidays per year
• Paid time off (PTO) starting at 18 days/year

About This Role:

The Accounts Payable Specialist is responsible for the daytoday accounts payable functions of the organization in accordance with current acceptable accounting principles and serves as backup for payroll processing.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

1. Manage accounts payable processes including invoice and expense report processing ensuring accuracy and timely payments

2. Ensure all invoices are reviewed coded and approved by budget managers with exceptions for regular recurring payments.

3. Facilitate payment of vendors handling vendor inquiries and contacting vendors for W9 information.

4. Monitor payment deadlines and resolve outstanding invoices or delays in payments.

5. Perform timely credit card and bank reconciliations.

6. Analyze data inputs and identify discrepancies and resolve issues promptly.

7. Collaborate with other departments to ensure smooth financial processes and communication.

8. Maintain organized records of all financial transactions for audit purposes.

9. Maintain and update accounting database including vendor setup and processing of vendor changes.

10. Provide backup for payroll processing.

11. Assist in streamlining and continuously improving the accounts payable process.

12. Assist with 1099 YearEnd filing Quarterly tax reporting and audit process as requested by supervisor.

13. Perform other duties as assigned.

SUPERVISORY RESPONSIBILITIES: None

QUALIFICATIONS: To perform this job successfully individuals must be able to perform each essential duty satisfactorily. The person must believe in and be supportive of the mission of the Sisters of the Holy Names to promote justice and create community. The requirements listed below are representative of the knowledge skills and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education: Bachelors degree preferred or associates degree in accounting with relevant experience.

Experience: 2 to 4 years Accounts Payable experience.

Skills Knowledge and Abilities:

1. Must be supportive of the mission of the Sisters of the Holy Names of Jesus and Mary.

2. Must model SNJM Guiding Values in carrying out work activities and responsibilities.

3. Possess experience with integrated accounting programs preferably Sage Intacct or comparable accounting software.

4. Possess strong verbal and written communication skills and understand the importance of team integration.

5. Ability to use tact and good judgment in responding to a variety of personalities and situations with a positive attitude.

6. Proficient in Windows and Microsoft Office 365 (Excel Word Outlook and Teams) and have a general understanding of working within a computer network.

7. Communicates in a professional respectful and cooperative manner to all team members and staff throughout the organization.

8. Attention to detail and demonstrates strong problemsolving abilities a high level of accuracy and organizational skills.

9. Possess flexibility and a cando attitude.

10. Must be able to work effectively with minimal supervision while keeping supervisor informed of progress on projects/assignments.

11. Demonstrates the ability to maintain confidentiality of departmental records.

12. Maintains punctual regular and reliable attendance

HOURS: Fulltime 40 hours per week Monday through Friday.

PAY RATE: $28 33.00/hr DOE